Admin Assistant 3 (Finance and Records Dept, Tax Division)

A challenging Administrative Assistant position supporting a dynamic team of experienced tax professionals working in the Tax Division of The Church of Jesus Christ of Latter-day Saints.

This role is an opportunity to support accountants and other tax professionals who serve unique clients around the world. The position responsibilities include a wide variety of administrative tasks and are dynamic in nature so there is always something new to learn and new opportunities for growth.If youre someone who can work under minimal supervision and can take initiative to accomplish work that needs to be done you will love this position.

If youre looking for truly rewarding opportunity working with a wonderful team of seasoned tax professionals please apply.

Typical responsibilities include but are not limited to:

Supporting the Division leaders with a wide range of tasks including scheduling budgeting planning and communication

Proactively anticipating future needs and making recommendations

Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met

Prepare memos documents reports spreadsheets (including charts and graphs) and presentations primarily using Microsoft Office products.

Using computer apps and software to schedule meetings and appointments and maintain calendars

Managing email in-boxes and routing communications to the correct party

Making travel arrangements

Supporting office resiliency operations and response (emergency response)

Planning organizing and executing large meetings conferences and other events

Providing office front desk reception services and answering complex telephone and email requests

Required:

High School Diploma or equivalent

4 years administrative or related experience

Comprehensive administrative support working knowledge

Key Skills include the ability to:

Communicate professionally in writing and verbally.

Utilize Microsoft Office and other software at an advanced level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents.

Provide advanced research analytical and data summation support.

Proactively anticipate needs and think strategically

Take standard processes and procedures and adapt to address complex problems and find less obvious solutions

Problem solve and resolve complex conflict and problems through sound decision making

Organize and prioritize work and needs

Coordinate projects and events effectively

Operate and maintain standard office equipment.

Interact and work with others in a productive and professional way.

Work with discretion confidentiality and integrity

Train mentor and lead the work of others

To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors/equipment.

Preferred:

Bachelors Degree

Broad knowledge of the organizations structure functions and key personnel

• Experience working in an accounting firm or in an accounting department