Operations Assistant - General Bookkeeping
Operations Assistant - General Bookkeeping
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Reports to: Chief Financial Officer (CFO) however daily supervision will be provided by the Payroll Purchasing and Special Funds Managers based on the projects assigned.
Duties include but are not limited to the following. Additions and modifications to these representative duties and responsibilities are under the purview of the Superintendent of Schools and the CFO.
Accounts PayableEnsure timely processing of all invoices and payments for all authorized expenses related to the following:
- Processing transfers of funds for all intra-City departmental billing including Police Fire and DPW billing that pertains to the School Department
- Preparing all incoming invoices for batch processing at City Hall
- Processing direct payments as circumstances dictate
- Processing payments of invoices related to select vendors
Coordinate with vendors including soliciting W-9 formsCommunicate with departmental purchasers (Principals Directors etc.)Alphabetical Filing of all partial/full payment purchase orders
Payroll
Provide assistance to the Payroll team with various ongoing tasks/projects which may include:
- Deduction reconciliation and reporting to the Massachusetts Teachers Retirement System
- Payroll reporting for Medicaid reimbursement program
- Compilation/reconciliation of degree change lane adjustments for certified staff
Accounts Receivable
Provide assistance to the CFO and Special Funds Manager with various ongoing tasks/projects which may include:
- Preparing deposits for submission to City of Revere Treasurers Office
General
- Maintain accurate information in departmental databases spreadsheets etc.
- Triage all incoming communications (phone email and visitors) to insure a timely response
- Manage incoming and outgoing mail ensuring it is distributed and processed confidentially and in a timely way.
- Maintain files ensuring they are up to date at all times and reviewing for accuracy and completeness.
- Provide general clerical support as needed: reporting copying scanning mailing etc.
- Complete mail merges and mailings upon request.
- Schedule Appointments and reserve meeting rooms as necessary.
- Assure the protection of and confidentiality of all information processed.
- Learn and stay current with job duties of Operations Assistants assigned to Business Office and provide back up to them as needed and in their absence to ensure deadlines are met.
- Support the CFO Payroll Purchasing and Special Funds Managers in fulfilling any and all other departmental responsibilities as requested including supporting other administrative teams as needed
Employment Type
Full-Time
