Administration Supervisor
Administration Supervisor
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Job Description
Overview
Flyover is seeking an Administrative Supervisor to join the team! The focus of this role is to ensure the smooth and efficient operation of the Administration Team while coordinating across various departments across the organization. Responsibilities include coordinating day-to-day administrative tasks collaborating closely with departments such as Sales Marketing Guest Experience and Finance and communicating with vendors.
What is the compensation for this role
The wage for this role is $26.45-$28.45 hourly and a full breakdown of perks and benefits will be discussed during the interview process.
What will you do in this job
Coordinate daily operations of the Administration Team support Administrative Assistants and ensure tasks are completed efficiently and accurately.
Complete the daily cash reconciliation process ensuring accuracy in reporting timely bank deposits and the integrity of the attractions overall cash float through established controls and checks.
Assist with vendor set-up and purchase orders; maintain supplier relationships; administer accounts payable including invoice coding and monthly finance tasks.
Perform voucher reconciliation and billing ensuring accuracy and timely invoicing to partners.
Respond to guest and vendor inquiries via email phone and chat; follow the guest feedback and complaint resolution processes.
Monitor and maintain appropriate levels of office supplies.
Provide administrative support to the General Manager and the attractions Management Team.
Other duties and projects as assigned.
What skills and experience do you need for this job
Education
Post-secondary education in Business Administration Office Administration or a related field; a diploma or degree is preferred.
Equivalent work experience may be considered in lieu of formal education.
Ideal Experience
A minimum of 24 years of experience in administrative or office coordination roles.
Previous experience in a supervisory or lead administrative position is an asset.
Experience with cash handling reconciliations accounts payable/receivable or basic bookkeeping is often required.
Proficiency in Microsoft Office Suite (especially Excel and Outlook); familiarity with accounting or point-of-sale (POS) software is a plus.
Excellent organizational time-management and problem-solving skills.
Strong interpersonal and communication skills (written and verbal).
Physical Requirements
Ability to sit or stand at a desk for extended periods while performing administrative tasks.
Frequent use of a computer keyboard and other standard office equipment.
Occasional lifting and carrying of office supplies documents or equipment (typically up to 20 lbs).
Ability to move throughout the attraction or office as needed to support cross-departmental coordination.
Occasional bending reaching or kneeling when handling supplies or accessing stored materials.
What will your work environment be like
Flyover is an award-winning immersive flying theatre experience that transports guests through the planets most epic places. The attraction utilizes flight motion seats engineered to swoop dip and turn giving guests a feeling of flight while a 65-foot spherical screen provides guests with an unparalleled fight across iconic locations and natural landscapes. Special effects including wind mist and scents to create an unforgettable entertainment experience. Flyover attractions are located in Chicago; Las Vegas; Reykjavik Iceland; and Vancouver Canada. For more information visit .
Thank you for your interest in this opportunity. To ensure a smooth process we kindly request that candidates refrain from calling about the status of their application. Only those selected for an interview will be contacted. We appreciate your understanding.
EEO
Pursuit is an Equal Opportunity Employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race color age religion gender sexual orientation disability veteran status and other protected characteristics.
Pursuit places a high value on diverse backgrounds and experiences recognizing that they serve as catalysts for creativity and innovation. We encourage individuals who are eligible to work in the USA to apply and join our inclusive team!
We are working to eliminate barriers for applicants and team members from equity-deserving groups. If you cant apply online or need accommodation during the application or hiring process please contact our Talent & Acquisition Team
We thank all candidates for their interest; however please note that only applicants selected for further consideration will be contacted.
Required Experience:
Manager
Employment Type
Full-Time
