Main Office Administrative Assistant/Receptionists

Overview of the Position: Skilled computer application and secretarial work in support the operations of Smith Vocational and Agricultural High School all other related work as required. Work is performed under typical front office under the general supervision of the Principal or other supervisory personnel following department rules regulations and policies requiring the ability to plan and perform operations and to complete assigned tasks according to a prescribed time a variety of responsible administrative secretarial and record keeping duties which may on occasion require the exercise of judgment and initiative in situations not clearly defined by established Functions: School Office Assistant at Smith Vocational and Agricultural High School may perform some or all of the following general functions as well as functions relating to their specific area of assignment. Duties include but are not limited to the following:Provide customer service answer school phones; operate intercom and public address system screen/greet visitors and students. Take messages as necessary; screen calls for office administration; schedule and assist in scheduling appointments for office frequent contact with the public other city departments and the State Department of Education. Communication is by means of telephone and personal discussion as well as other means of correspondence i.e. typed faxed to inquiries from students faculty parents and the general public; answer questions from visitors and direct them to appropriate Rediker Administrative Software office software (Word Excel) Google Docs and other Google and assist with maintaining files including office administrator files and records student copiersMaintain student attendance database; including class period attendance and excessive absence letters; input information pertaining to student records; gather information regarding attendance from a variety of sources including forms lists notices and other data. Prepare dismissal slips tardy slips IDs ISS list work permits and other to department-related confidential information including personal information about citizens students and staff. Confidentiality is necessary for all organize and distribute student and staff summer outreach with office and distribute notices to staff students and opening school information for faculty and with other members of the office staff in processing incoming outgoing mail and preparing the bulk in the preparation and coordination of senior events and graduation ordering of materials coordinating with venues and local public service agenciesAssists the business manager with the coordination of busing routes and distribution of busing material for Northampton students and communicates throughout the school year with busing companies that service sending districts. Perform other duties as assigned by office administration. Education/Formal Training Required:High school education including or supplemented by courses in office procedures and secretarial skills; one year of office and secretarial experience; or any equivalent combination of education and on the salary scale is at the discretion of the principal according to experience level and Vocational and Agricultural High School does not discriminate on the basis of race color national origin sex gender identity disability religion or sexual orientation. Hiring is contingent upon successful CORI and Fingerprint Background Check clearance.