Administrative Assistant II-Bone Marrow Transplant - MSH
Administrative Assistant II-Bone Marrow Transplant - MSH
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USD 23 - 36
1 Vacancy
Job Description
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities preparation and control of records statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing human resources facilities and operations.
Responsibilities
(in order of importance and/or frequency)
locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports
and monitors budgets and grant allocations and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.
departmental employee files and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems
in the planning and logistical arrangements for forums conferences seminars meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
materials submitted for supervisors attention to ensure all relevant data authorizations and pertinent information are included.
adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.
participate in the completion of grant applications special projects and JCAHO and other survey preparations.
make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
screen telephone calls answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
screen and schedule patient appointments schedule referrals of special testing or doctors visits and keep record of patient billing for submission.
other related duties.
Qualifications
- Associates degree or equivalent combination of experience preferred
- 4 years related administrative or business experience
Non-Bargaining Unit 136 - Bone Marrow Transplant - MSH Mount Sinai Hospital
Employment Type
Full-Time
