Project Coordinator
Project Coordinator
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Job Description
Available Locations: Richmond VA; Raleigh NC; Baltimore MD
Were looking for an organized detail-oriented Project Coordinator who enjoys being the point of contact on a key team. In this full-time hybrid role youll play a key support role in the successful execution of projects with planning documentation and tracking schedules and deliverables. This role is perfect for you if you are self-directed and thrive in a fast-paced workspace where you are the dependable go-to resource for vendors and building services.
Project Coordination
- Assist project teams with start-up through close-out
- Track and maintain detailed knowledge of active project status deadlines and deliverables
- Assist with the creation editing and compilation of specifications using Deltek Specpoint and Word
- Prepare and maintain project documentation including submittals RFIs meeting minutes action logs and weekly project summaries
- Coordinate the preparation and delivery of project deliverables design documents and bid packages
- Distribute and track RFIs submittals and responses in collaboration with the Construction Administration team
- Ensure data integrity and consistency across project management tools schedules and tracking systems while collaborating closely with the accounting department Contract Coordinator and all other stakeholders
- Support team meetings through agenda preparation note-taking and follow-up tracking
Administrative Support
- Collaborate with the administration team on template creation firmwide forms and document tracking tools
- Provide general support in correspondence scheduling and research for ongoing projects and administrative tasks
- Work with the various teams including the Administrative Manager and cross-office teams to ensure consistent high-quality experience for internal stakeholders
Qualifications :
- High School Diploma with 3-6 years of experience
- Proficiency in Microsoft Office Suite (Word Excel Outlook); experience with project management platforms (Deltek VantagePoint Deltek Specpoint Newforma or similar) is a plus.
- Familiarity with A/E/C industry terms construction documents and submittal tracking processes
- Strong written and verbal communication skills with a high-degree of professionalism.
- Exceptional organizational time management and multi-tasking abilities.
- Ability to work independently problem-solve and collaborate across departments.
- Detail-oriented with a commitment to process improvement and documentation accuracy.
Additional Information :
- 401(k) Retirement Plan
- Employee Stock Ownership Plan
- Medical Dental Vision Disability & Life Insurance
- Flexible Spending Accounts Health Savings Accounts
- Generous Paid Leave based on YOUR years of experience
- Paid Family Leave
- Educational Benefits
- Working with an industry leader that values people!
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
