Executive Administrative Professional
Executive Administrative Professional
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
About Us
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering design and manufacturing combined with category-leading brands in compression controls software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.
Whether you are a professional looking for a career change an undergraduate student exploring your first opportunity or recent graduate with an advanced degree we have opportunities that will allow you to innovate be challenged and make an impact. Join our team and start your journey today!
If you are an Executive Administrative Professional looking for an opportunity to grow we have an exciting opportunity for you! Based in St. Louis MO this role will provide excellent comprehensive administrative operational and strategic support. The highly motivated customer-centric candidate will be responsible for traditional executive assistant duties as well as project management operational leadership and acting as a Chief of Staff partner to senior executives.
AS AN EXECUTIVE ADMINISTRATIVE PROFESSIONAL YOU WILL:
- Prepare and manage complex travel scheduling for executives including domestic and international arrangements.
- Answer and direct incoming calls; greet direct and assist visitors with professionalism.
- Maintain and create office documents department reports customer files including legal contracts with accuracy and discretion.
- Manage and audit department expenses using multiple company cards and enter capital purchases into Oracle.
- Schedule and coordinate meetings and appointments including team meetings gate reviews customer visits lab tours and executive calendars.
- Coordinate the purchase and maintenance of office equipment supplies and technology systems.
- Serve as a trusted partner to executives by managing key projects initiatives and cross-functional priorities from inception through completion.
- Facilitate communication and alignment across departments proactively identifying and resolving issues to enable effective decision-making.
- Assist in strategic planning preparing executive briefings and synthesizing information for leadership discussions.
- Support preparation and follow-up for Board meetings executive committees and senior leadership forums.
- Document meeting actions track commitments and ensure timely follow-up to move initiatives forward.
- Draft and prepare correspondence for internal communications executive announcements and external stakeholder engagement.
- Coordinate and help execute off-site leadership meetings team summits and customer events.
- Act as a liaison between executives and internal/external stakeholders to streamline workflows and improve operational efficiency.
- Be responsive and available to support executives needs via email text and phone calls including outside normal business hours when necessary.
REQUIRED EDUCATION EXPERIENCE & SKILLS:
- Minimum 5 years of relevant experience or equivalent combination of education and experience.
- Demonstrated project management skills including the ability to manage timelines drive initiatives and coordinate across multiple stakeholders.
- Superior organizational skills; self-motivated resourceful detail-oriented and energetic.
- Outstanding writing editing and proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams).
- Excellent communication and interpersonal skills with a proven ability to handle confidential information and manage multiple priorities effectively.
- Ability to build trusted relationships and collaborate with executive leadership and cross-functional teams.
- Comfortable working in a fast-paced environment with a positive proactive attitude.
- Ability to travel up to 5% of the time.
- Legal work authorization in the United States sponsorship will not be provided.
PREFERRED EDUCATION EXPERIENCE & SKILLS:
- Bachelors degree preferred.
- Experience supporting senior executives such as Presidents CFOs or Functional VPs.
- Exposure to manufacturing or industrial sectors is a plus.
- Budget and office management experience.
- Experience supporting publicly traded company executives and interacting with Boards of Directors.
- Proven ability to organize facilitate and execute large-scale meetings events or customer-facing summits.
- Familiarity with Oracle or similar enterprise systems.
- Experience with project management tools and methodologies (e.g. MS Project Smartsheet Asana) is highly desirable.
- Ability to apply critical business insight and provide strategic recommendations.
Why Work in St. Louis Missouri
Our facility is located in St. Louis famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants shopping areas art galleries and numerous festivals throughout the year making this an exciting place to live and work.
About Our Location
Our location is the host of Copelands corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform allowing for many networking opportunities across businesses.
#LI-AB2 #LI-Hybrid
Our Commitment to Our People
Across the globe we are united by a singular Purpose: Sustainability is no small ambition. Thats why everything we do is geared toward a sustainable futurefor our generation and all those to come. Through groundbreaking innovations HVACR technology and cold chain solutions we are reducing carbon emissions and improving energy efficiency in spaces of all sizes from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion openness and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people beginning at onboarding and through senior leadership so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans dental and vision coverage 401(k) and more. We provide employees with flexible time off plans including paid parental leave vacation and holiday leave.
Together we have the opportunity and the power to continue to revolutionize the technology behind air conditioning heating and refrigeration and cultivate a better future. Learn more about us and how you can join our team!
Our Commitment to Inclusion & Belonging
At Copeland we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds and with diverse perspectives are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.
Work Authorization
Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E F-1 with OPT or CPT H-1 H-2 L-1 B J or TN or who need sponsorship for work authorization now or in the future are not eligible for hire.
Equal Opportunity Employer
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex race color religion national origin age marital status political affiliation sexual orientation gender identity genetic information disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
If you have a disability and are having difficulty accessing or using this website to apply for a position please contact:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
