Executive Administrative Assistant-MSW-FT Days (On-Site)
Executive Administrative Assistant-MSW-FT Days (On-Site)
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USD 58661 - 79000
1 Vacancy
Job Description
This position provides a wide variety of administrative support services including budget preparation and control activities preparation and control of records statistics and reports regarding operations and personnel matters. May serve as administrative liaison with others related to purchasing human resources facilities and operations. Typically reports to a division head.
Responsibilities
locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
and monitors budgets and grant allocations and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.
departmental employee files and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems
in the planning and logistical arrangements for forums conferences seminars meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
materials submitted for supervisors attention to ensure all relevant data authorizations and pertinent information are included.
as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.
make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
screen telephone calls answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
screen and schedule patient appointments schedule referrals of special testing or doctors visits and keep record of patient billing for submission
Qualifications
- Associates degree or equivalent combination of experience; Bachelors preferred
- 3-5 years related administrative or business experience
Non-Bargaining Unit BER - Site Administration - WST Mount Sinai West
Employment Type
Full-Time
