Administrative Assistant II
Administrative Assistant II
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Job Description
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Administrative Assistant IIJob Category:
University StaffEmployment Type:
RegularJob Profile:
Administrative Assistant IIJob Duties:
Manage the operations of the RST-Pavilion administrative office and coordinate operations of shared areas. Support academic programs (Doctor of Physical Therapy (DPT) Master of Science in Athletic Training (MSAT) program directors and faculty in the areas of program administration and accreditation student support and marketing. Coordinate and manage suite logistics and operations purchasing and budget management.
Academic Program support
- Administration (Program record keeping reporting file management)
- Student support (Communicating with and supporting students in areas of onboarding tracking academic requirements clinical education policy compliance.
- Accreditation (Collect data and create reports as requested by program administrators maintain student records.
- Marketing and outreach (Maintain and support program recruitment materials (e.g. hard copies website social media)
- Suite logistics/operations (Maintain office and general supplies receive visitors manage mail/deliveries maintain shared email and calendar accounts supervise student workers
- Budget (Purchasing monitor program budgets facilitate preparation of student/faculty expense reports)
Work will be performed on the UW-Milwaukee campus with occasional requests for remote work considered after the initial training period.
Key Job Responsibilities:
- Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities
- Collects analyzes and prepares various communication materials from established sources utilizing technology mediums
- Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- Schedules logistics and secures resources for meetings conferences travel and work unit operations
Department:
The School of Rehabilitation Sciences & Technology (RS&T) offers programs in Physical Therapy Communication Sciences & Disorders Occupational Therapy Occupational Science and Technology Athletic Training and Therapeutic Recreation. The school has a strong focus on healthcare interprofessional education clinical experience evidence-based practice technology and patient-centered care.
Compensation:
The target hiring range for this position is $18-23/hr. The final offer will be contingent upon the knowledge skills and abilities demonstrated throughout the selection process.
Required Qualifications:
- High school diploma or equivalent.
- At least two years administrative office management experience in a professional setting.
- Experience with business and/or budget record keeping.
- Knowledge of complex organizational structure and/or experience with policies procedures rules and regulations.
- Knowledge and skills in the use of industry-standard computer application software such as Microsoft Office/Microsoft Office 360 particularly Excel Word PowerPoint Access and Microsoft Internet Explorer for the production of professional-quality projects.
Preferred Qualifications:
- Bachelors degree or higher.
- Knowledge of complex program/department/school or university policies procedures rules and regulations from work experience in a university setting.
- Knowledge and skill in the use of Adobe Acrobat Pro Filemaker Pro Photoshop Qualtrics electronic surveys Oracle or PeopleSoft WEAVE Digital Measures and/or html software.
- Ability to design brochures newsletters posters invitations and electronic surveys.
- Excellent communication skills as demonstrated in application materials
How to Apply:
Contact Information:
Jackson Prowse
Reasonable Accommodations
UWMprovides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contactor . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWMis a State agency and subject to Wisconsins Open Records Law.UWMwill not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.
CBCand Reference Check Policy
Employment will require a criminal background check.UWMtakes the prevention of sexual misconduct seriously. As such you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For theUWMAnnual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWMs Dean of Students Office Student Union 345 at for a paper copy.
Employment Authorization
In compliance with federal law all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
EEO Statement
Qualified applicants will receive consideration for employment without regard to color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Employment Type
Full-Time
