Commercial Administrative Assistant
Commercial Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Department: Commercial Division
Reports To: Senior Director of Commercial Division
Position Summary
The Commercial Administrative Assistant is responsible for overseeing and executing a wide range of administrative functions that support the daily operations of the Ram Jack Texas Commercial Division. This role coordinates scheduling permitting job documentation bid research and interdepartmental communication ensuring the timely and organized execution of commercial and multifamily projects
throughout Texas Oklahoma Arkansas & new market opportunities.
Essential Duties and Responsibilities
- Maintain and update the Senior Directors calendar.
- Serve as point of contact for urgent Sales Division requests.
- Serve as point of contact for the Divisions Senior Director and members of other Divisions
- Print crew packets for sold jobs and delivering to production.
- Manage Outstanding AR board and verify sales-to-job transfers.
- Prepare and send job contracts and billing forms via DocuSign; ensure proper documentation is in place.
- Request and track mobilization deposits.
- Monitor and update the Commercial LinkedIn profile.
- Notarize documents as needed.
- Organize attend and participate in Zoom and internal Commercial Division team meetings.
- Complete vendor credentialing and prequalification submissions on platforms such as Procore RealPage BuilderTrend and Textura.
- Perform invoicing where applicable to vendor credentialing systems.
- Retrieve Legacy job files when requested by customers or sales personnel.
- Participate in creation and refinement of proposal and contract templates.
- Support lien process as directed.
- Maintain and renew directory listings ads and industry memberships.
- Assist in gathering content and information for the Commercial Divisions quarterly newsletter
- Education: Bachelors degree in Business Administration or Marketing preferred but not required.
- Experience: 3-5 years of experience in administration or secretarial support preferred but not required.
- Skills:
- Excellent communication and interpersonal skills: ability to build strong relationships with customers and team members.
- Strong multitasking abilities; comfortable working in a fast-paced environment.
- Proficiency in Microsoft Office Suite including Excel Word PowerPoint.
- Annual base salary ranging from $40000 to $50000 commensurate with experience.
- Medical Dental and Vision Coverage
- Life Insurance
- Disability Plans
- Paid Time Off
- Paid Holidays
- 401(k) Retirement
- Comprehensive training and career development opportunities.
- Opportunity to work in a dynamic growth-oriented industry.
- Supportive and collaborative team culture.
Ram Jack is dedicated to providing outstanding foundation services for a wide range of customers throughout North America. Our mission is to be recognized for lasting foundation solutions and exceeding customer expectations-- nothing more nothing less. Providing quality first safety always complete integrity and delivery that is on time is a part of our core values. For more than 40 years Ram Jack has restored stability to many homes and equipped engineers with custom solutions.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location and not to Ram Jack.
Employment Type
Full-Time
