Data Solutions Associate (DSA) (with experience in SAP and invoicing)
Data Solutions Associate (DSA) (with experience in SAP and invoicing)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Order management
- Create and manage client invoices (outgoing invoicing) in SAP System - Invoicing SCS Pallet business (RCA-business)
- Review process and administer incoming invoices
- Communicate with stakeholders in Hamburg and Katowice
- Maintain and update internal databases and systems e.g. customer master data creation order entry
- Provide general administrative support to the team
- Assist with document handling and filing
- Ensures the correct and timely checking of technical and financial documents and the immediate sending of feedback to parties concerned.
- Vendor creation with SharePoint and communication with the vendor to get the necessary data. Ordering office supplies other Punch out materials as well as non-listed materials and consumables. Internal communication with the team in Katowice
- Processing of orders follow-ups and routines
- Accurately and efficiently encodes in the database the pertinent details of technical and financial documents received from affiliates using applicable data entry tools.
- Efficiently distributes nominations to executing affiliates and monitors their confirmation.
- Ensures the correct and timely checking/monitoring of vessels in port traffic.
- Assists the affiliates in the resolution of their queries or concerns regarding input and output data of a report or document.
- Checks draft inspection reports and invoices for erroneous entries or omissions with reference to the strict provisions and guidelines required by the clients.
- Accurately and efficiently encodes in the database the details of job orders and invoices received from global sales hubs.
- Identifies and investigates the reasons for non-payment of invoices and decides on the course of action to resolve the issues.
- Captures the prospect incoming vessel in port destination and create record using designed system.
- Regularly prepares and submits statistical reports to clients.
- Maintains the integrity of the contents of database necessary for credible statistical reports.
- Gives feedback to concerned parties for any review findings gives idea and recommends corrections or revisions to a document.
- Follows up affiliates the preparation or submission of documents required to bill clients.
- Attends and participates in team and company meetings.
- Provides suggestions on process improvements.
- Reports to Management any breach of integrity solicitation for or offer of an improper payment or advantage coming to his/her knowledge.
- Performs other duties as may be assigned by Operations Manager to achieve operations efficiency. Examples of other tasks are as follows: to supervise or Member of Special Projects or Work Group
Qualifications :
- Commercial or administrative background (e.g. office clerk administrative assistant etc.)
- Proven experience in an office or administrative role ideally in finance or HR support
- Solid understanding of invoice processing and general accounting workflows
Skill assessment - Tools:
- Outlook MS OfficeSAP OracleiProc Share Point
- Proven experience in an office or administrative role ideally in finance or HR support
- Solid understanding of invoice processing and general accounting workflows
Additional Information :
- Willing to be assigned in Alabang
- Hybrid Set up (Dayshift/Midshift - Flexible) with a possibility of reporting daily onsite in the future
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
