SAMPOERNA ACADEMY - PROJECT & OPERATION SUPPORT STAFF

KEY ROLES & RESPONSIBILITIES

• Task Execution:

Completing individual tasks and assignments as delegated by the Project & Operations Manager ensuring they are delivered on schedule and to a high standard.

• Documentation and Reporting:

Maintaining accurate project documentation including progress reports meeting minutes and financial records. Assisting in the preparation of project updates and presentations for stakeholders.

• Administrative Support:

Providing administrative assistance to the Project & Operations Manager such as scheduling meetings managing project calendars and organizing project files.

• Communication:

Acting as a point of contact for internal team members and external stakeholders for project-related inquiries. Facilitating effective communication within the project team to ensure everyone is aligned.

• Data Management:

Collecting organizing and analyzing project data to help monitor progress and identify potential issues.

• Quality Control:

Assisting in quality assurance activities such as testing deliverables and ensuring they meet the projects specified requirements.

• Risk and Issue Identification:

Identifying potential risks or issues that could impact the project and escalating them to the Project Manager for resolution.

JOB DESCRIPTION

1. PROJECT SUPPORT

1. Assist Project Implementation

• Provide administrative and logistical support for school projects such as building renovations and upgrade new program rollouts or special events.
• Monitor project plans timelines and deliverables to ensure they stay on track.

1. Research & Analysis

• Conduct basic research to support project development prepare project briefs
• Develop summary of research results

1. Documentation & Reporting

• Maintain project files update records
• Prepare regular reports on project status and progress
• Manage required legal and finance documents as per Company Policy

1. Stakeholder Communication
   • Communicate with relevant internal and external parties to provide updates and coordinate activities

1. OPERATIONAL & ADMINISTRATIVE SUPPORT

1. Facilities & Maintenance

• Assist management of school facilities including coordinate with vendors and contractors for maintenance and improvement
• Support compliance with health and safety regulations

1. Financial & Procurement

• Support financial processes such as monitoring budgets processing payments and invoices
• Support procurement processes to ensure school gets value for money and comply with Company Policy & target

1. General Information

Provide high-level administrative support which include coordinating meetins preparing correspondence and minutes and managing school-wide communications

1. Compliance & Safety

Ensure School adheres to statutory requirements and internal policies including data protection safeguarding and health and safety

Qualifications :

• Organizational and Time Management Skills: The ability to prioritize a diverse workload manage multiple tasks and meet deadlines.
• Communication Skills: Strong written and verbal communication skills to effectively interact with team members and stakeholders.
• Problem-Solving: A proactive and analytical mindset to address challenges as they arise.
• Attention to Detail: Meticulousness in handling administrative tasks documentation and financial records.
• Technical Proficiency: Competence in using various software including Microsoft Office suite.
• Teamwork: The ability to work collaboratively within a team environment and contribute positively to a projects goals.
• Adaptability: Flexibility to adapt to changing project requirements and priorities.

Remote Work :

No

Employment Type :

Full-time