Administrative Assistant II - School of Physician Assistant Studies
Administrative Assistant II - School of Physician Assistant Studies
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Job Description
Administrative Assistant II
High school diploma or equivalent and four years of appropriate experience or an equivalent combination of education and experience.
The Administrative Assistant II supports smooth operations across administration academics and admissions within the School of Physician Assistant (PA) Studies. From managing calendars procurement and onboarding/offboarding logistics to assisting with student registration credentialing and access needs the role requires exceptional attention to detail and coordination. During admissions season the role becomes a key contributor assisting with applicant evaluations interview logistics and matriculation support. The position also provides valuable backup to colleagues and contributes to school-wide initiatives and special projects with flexibility and initiative.
About This Role:
General Program Administration
- Assists Program Leadership with scheduling meeting coordination correspondence and general clerical tasks.
- Serves as point of contact for the School of PA Studies (SPAS) addressing inquiries via phone email and face-to-face.
- Manages purchasing processes expense reporting travel requests and P-card transactions including ordering supplies.
- Facilitates equipment and phone requests maintains inventory documentation and oversees office supply and printer needs.
- Maintains team calendars room bookings listservs departmental directories and handles internal/external inquiries across multiple channels.
- Supports faculty and staff transitions by managing onboarding/offboarding logistics & inputting related HR data for the School of PA Studies.
- Handles mail and courier tasks runs errands and provides backup for administrative teammates.
- Oversees assignment of fobs keys collection of checks and other student needs.
- Responsible for preparing academic documents reports labels and other documents.
Admissions Support
- Provide support to the admissions team during admissions season (May November). Depending on the needs of the admission team this may consist of preliminary screenings evaluation of applicants and correspondence with applicants.
- Assist the admissions team with day of interview activities e.g. documentation preparation provide logistical support and coordination on interview days.
- Provide additional support related to student matriculation to ensure holds are cleared and students are able to register.
School Projects and Events
- Orders catering and organizes small school events.
- Communicates with internal and external stakeholders.
- Orders and organizes departmental swag and merchandise.
- Prepares gifts and cards for events.
- Assists with PA School ad-hoc projects such as file organization and data entry tasks.
We Offer Exceptional Benefits:
- Low-cost State Health Plans: Medical Dental and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages:(includes over 10 paid holidays as well as paid family sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more
- Tuition Assistancethrough theUF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
About Gainesville Florida:
Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks.
Gainesville combines historic charm with modern amenities including a great school system a lively downtown and a thriving local culture with farmers markets and craft breweries. Discover professional growth and quality of life in Gainesvillewhere community innovation and work-life balance meet!
For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
$18.00 - $21.00 per hour
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
The ideal candidate will possess:
- Proficiency in Microsoft Office (Excel Word PowerPoint Outlook) Google/G-Suite Windows Platform.
- Comfortability with learning and utilizing new programs and systems including web-based services and academic platforms.
- Well organized and detail-oriented with an eye for accuracy and quality.
- Ability to manage multiple projects and deadlines.
- Ability to exercise good judgement prioritize with minimal supervision and take responsibility for complex tasks.
- Willingness and ability to learn new tasks and be a problem-solver.
- Must be able to interact with faculty staff and visitors in person via written communications and on the telephone with a high degree of professionalism and friendliness.
To be considered please upload the following documents with your application:
- Cover Letter
- Resume
- Contact information for three professional references
This position is eligible for veterans preference. If you are claiming veterans preference please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veterans Preference page for more specific information.
If an accommodation due to a disability is needed to apply for this position please call or the Florida Relay System at (TDD).
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Employment Type
Full-Time
