Secretary II - Central Services
Secretary II - Central Services
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Reports To:General Director of Central Services
Position Purpose:To assist the General Director and the Executive Secretary in the opeation of the Service Center front office.
Qualifications:
- High school diploma or equivalent.
- Keyboard skills of 60 wpm
- Must have good spelling skills and competency in composing memos & reports
- Must have basic bookkeeping and accounting skills
- Ability to operate office machines i.e. copy machines calculator fax machine
- Preferable to have experience in using the USD 501 Tyler Enterprise program for payroll entryand finance entries
- Preferable to have experience in creating documents by using MS Word and in creating Excel spreadsheets.
- Preferable to have experience in creating documents by using Google Docs and Sheets
Physical/Emotional Requirements: (The incumbent may be required to use the below requirements during any part of the working day.)
Speaking hearing visual mobility dexterity consistency of temperament multi-tasking stamina for stressful situations. Fast-paced environment; some lifting; sitting/standing/walking at will. Sitting for long periods of time.
Performance Responsibilities:
- Places & receives telephone calls records messages and assists other secretaries
- Types online requisitions and manages open purchase order invoices for payment through accounts payable
- Coordinates the yearly distribution and recordkeeping of tornado/fire drill records for all school buildings
- Enters hourly employees payroll attendance online biweekly
- Acts as the receptionist for the Service Center
- Schedules training for and keeps records of the asbestos training of employees within the district
- Maintains a regular filing system
- Performs varied related office duties
Terms of Employment:
12 months; salary and work year to be determined by the Board of Education.
Evaluation:
Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Support Service Personnel
Significant associations:
The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor
Employment Type
Full-Time
