Administrative Assistant - Inspection Sales

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength unmatched bonding capability an award-winning safety program and large-scale purchasing power.

With 16 locations and over 1450 employees including 850 skilled tradesmen throughout Ohio Pennsylvania New Jersey Kentucky Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant

Provide administrative support to the Service & Inspection department. Duties include general clerical purchasing inventory and accounting responsibilities and project-based work. Project a professional Company image through in-person and phone interaction. Other duties may be required as assigned by the Vice President of Service and Inspection as well as the Inspections Sales Manager.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Schedule assign and track progress for training courses for Inspector Trainees.
• Schedule assign and track online exams for Inspectors and Inspector Trainees.
• Make hotel and travel arrangements for classes training and meetings for Inspectors and Inspector Trainees.
• Submit inspector information for required licensing in all required cities counties and states.
• Submit information for Inspector NICET certification.
• Track Continuing Education Credits for Inspector NICET certifications.
• Backup for Norton Inspection Administrative Assistant for customer and inspector calls.
• Email reports to Inspectors and customers as required.
• Pull completed tickets and sort for billing.
• File reports compliance engine and other portals.
• File backflows to AHJs.
• Price out work tickets note ticket closing remarks and close.
• Email / mail invoices to customers.
• Bill quarterly monthly and annual billing on accounts.
• Create new and re-assign tickets.
• Close tickets non billable for various reasons.
• Set up new clients and sites and enter new tickets per MJS or customer call-ins.
• Update customer accounts per customers request.
• Update customer frequencies into CRM.
• Create POs.
• Email reports to local Fire Inspectors.
• Distribute customer POs when received.
• Attend all necessary meetings.

Qualifications:

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High School Diploma or GED is required.
• 3 years of administrative experience is required.
• Construction industry experience is a plus..
• Knowledge of general office machines and telephone systems is required.

Computer Skills:

• Computer Skills: Significant experience with Microsoft Office applications (e.g. Word Excel PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.