Administrative Assistant I, Events and Activities
Administrative Assistant I, Events and Activities
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Job Description
Administrative Assistant I Events and Activities
The Office of Events and Activities Life acts as a catalyst for student growth and development by
facilitating programs that provide opportunities to connect to the institution and empower students to
enrich their university experience. The Administrative Assistant for the Office of Events and Activities
provides secretarial and administrative support and serves as the front office coordinator. This position
is the key customer service representative for the Office of Events and Activities and is responsible for
the daily front-line functions of the department.
Job duties include but are not limited to:
Professionally and efficiently execute Cameron Universitys commitment to student success.
Serve as a welcoming and professional representative of the Office of Events and Activities
ensuring outstanding customer service.
Establish and maintain effective relationships with students faculty staff and external
stakeholders to support the departments mission.
Manage office communications including greeting visitors screening phone calls responding to
inquiries and directing individuals to appropriate resources.
Provide essential administrative and operational support including budget tracking financial
reconciliation requisition and purchase order preparation and credit card documentation.
Organize facilitate and assist with the planning and executing of campus programs and events.
Support event and facility management functions including scheduling setting up and
coordinating services for the McMahon Centennial Complex (MCC).
Assist MCC patrons with audiovisual (A/V) needs and event logistics to ensure seamless event
experiences.
Oversee the implementation and compliance of departmental policies and procedures.
Collect process and analyze extensive data related to event attendance student engagement
and facility usage to improve program effectiveness.
Generate reports based on collected data to support decision-making and strategic planning
within the department.
Manage and maintain the departments social media presence creating and posting content to
promote events activities and student engagement opportunities.
Monitor social media engagement respond to inquiries and analyze social media metrics to
enhance outreach efforts.
Process and execute bulk mailings and other communication efforts directed at students.
Maintain and order office supplies ensuring necessary resources are available for smooth
department operations.
Train supervise and mentor two student office assistants fostering a collaborative and efficient
work environment.
Manage incoming and outgoing correspondence including mail sorting tracking and
distribution.
Perform additional duties as assigned to support the departments evolving needs.
SUPERVISION:
Reports directly to the Director of Events and Activities.
Supervises and guides two student office assistants.
MINIMUM QUALIFICATIONS:
High school degree or equivalent
Friendly welcoming helpful and a team player
Excellent customer service skills
Ability to prioritize coordinate and complete multiple complex tasks
Collaborative working style to help achieve department goals
Ability to work with students from diverse backgrounds
Detail-oriented and organized
Strong interpersonal and communication skills
Proficient in Microsoft and Google Suite programs
PREFERRED QUALIFICATIONS:
Proven writing skills
Experience or knowledge of related functions
Teamwork and leadership experience
Associates or Bachelors Degree
SALARY:
$24500
INSTITUTION:Cameron University () is a state-supported regional institution located in Lawton Oklahoma that offers undergraduate and graduate degrees. Dedicated to excellence the university provides a wide range of economic cultural and educational opportunities for the betterment of all citizens. Masters-level graduate degrees are offered in business behavioral sciences and education; baccalaureate programs are offered in more than forty disciplines and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for many cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the Universitys Annual Security Report listing crime statistics and university policies is available by contacting the Office of Public Safety or by accessing the report online at should include a cover letter indicating experience applicable to position resume transcripts (unofficial are acceptable at this point) names email addresses and telephone numbers of three professional references
DEADLINE:Applications will be accepted until the position is filled; however only candidates whose applications are received by July 18th are assured of receiving full consideration
EEO/AA Employer/Vets/Disability
JOB - C3612B
Employment Type
Full-Time
