Facilities Administrator (On-site)
Facilities Administrator (On-site)
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Job Description
At CAAT were passionate about what we do. And it shows!
Here youll find a cultural spark in everything we do from the way we partner with members and employers to the way we work collaborate and grow. It doesnt just feel different at CAAT. It is different. Were one of the fastest-growing pensions in the country for a reason. We challenge the status quo making a real impact on the hundreds of employers we serve from education institutions to major corporations and household brands. And were just getting started. Driven by core values and a shared purpose were fierce champions for better retirement security known for our can-do culture where everyone plays a role in bringing our vision to life. If this sounds like a fit wed love you to be a part of it.
About the Role:
We are seeking a Facilities Administrator to join our Office Services team.
This role plays a key part in ensuring the smooth operation of our office environment by supporting day-to-day facilities maintenance coordinating with external contractors and maintaining a clean organized and welcoming workspace. The Facilities Administrator also manages inventory supports office moves and provides administrative support including reception coverage. Your contributions will help foster a productive and positive workplace that supports the success and growth of CAAT Pension Plan.
Please note that this is an on-site role requiring presence at our office Monday through Friday.
As the Newest Member of our Team Youll:
Provide comprehensive facilities maintenance support for office premises and staff ensuring a safe functional and clean environment.
Coordinate and oversee regular maintenance activities with external contractors and the landlord.
Maintain cleanliness and organization of office areas including meeting rooms kitchens and workspaces.
Monitor inventory organize stock and order stationery and kitchen supplies.
Assist with tracking and processing facilities-related invoices.
Handle office/desk moves including clearing vacated workstations.
Manage the service ticketing system and support meeting room and catering setups.
Serve as the primary backup for reception duties including mail sorting courier packages and covering breaks and absences.
Support compliance with the Plans Joint Health & Safety committee and Life Safety team.
To Succeed You Bring:
A Community College diploma in Office Administration or Facilities Management or equivalent work experience.
A minimum of three years of progressive experience in office facilities support.
Strong organizational skills attention to detail and the ability to manage priorities independently.
Proficiency in Microsoft Office programs including Word Excel Outlook and SharePoint.
Excellent oral and written communication skills with the ability to build instant connections with internal and external stakeholders.
A professional image with a warm positive and welcoming demeanor.
Strong problem-solving skills and a proactive approach to managing tasks.
Physical capability to handle tasks such as lifting up to 4050 lbs and significant walking.
Flexibility to support a variety of office administrative tasks as needed.
At CAAT we believe innovation passion and purpose are ingredients for a great work environment. Were incredibly proud of our people and the remarkable impact they have as catalysts for change. Were committed to attracting and keeping great talent which means competitive compensation exceptional benefits and an environment where people can grow and thrive. When you work with CAAT youll enjoy:
- Opportunities to Build a Better You: We never stand still. As we grow so do you. Enjoy a place that provides endless opportunities to learn and master your skills while cultivating new ones.
- Comprehensive & Holistic Care: Be at your best with a Total Rewards program that feeds and prioritizes your physical mental and financial wellness. From flexible work arrangements comprehensive benefits to wellness incentives and a defined benefit pension plan we have you covered.
- A Place to Collaborate and Win: Weve built a lively environment where creativity and open communication thrive. Its why were consistently recognized as one of Canadas Most Admired Corporate Cultures one of Greater Torontos Top Employers and one of the Best Places to Work.
- Work that Truly Matters. Youre giving Canadians the opportunity for better retirement security and organizations the chance to do more.
If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well-being then CAAT could be the right fit for you. Start your journey with us today. Apply now.
Learn more about us by visiting Equity Inclusion and Belonging (DEIB):
DEIB at CAAT means we respect and value the broadest range of experiences geographies gender ethnicities backgrounds and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best professional authentic selves to work.
CAAT Pension Plan is an equal opportunity employer and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities if requested. Should any applicant require accommodation through the application processes please contact us at or call Human Resources at for assistance.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
