Property Associate
Property Associate
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
As a Property Associate (PA) within our Industrial Property Management team you will provide vital administrative support to Property Managers and ensure the smooth day-to-day operation of managed properties. This on-site role is ideal for someone who thrives in a fast-paced environment values organization and is passionate about providing exceptional service to tenants and vendors.
What You ll Be Doing
Administrative Support
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Provide direct administrative assistance to Property Managers.
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Maintain accurate filing systems for leases service contracts reports legal correspondence and payables.
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Track and manage Certificates of Insurance (COIs) for tenants and contractors.
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Monitor and respond to daily email correspondence.
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Coordinate express mail packages and oversee office supply inventory for mailing needs.
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Support compliance with internal and external management audits.
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Assist in budget preparation and documentation.
Accounting Support
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Process accounts payable: enter invoices code them correctly and secure approvals.
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Manage and collect W-9 forms from vendors.
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Print and review Aged Delinquency reports; prepare and send delinquency letters to tenants.
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Complete manual adjustment forms for tenant service charges.
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Assist with accounts receivable tasks and tenant billing.
Tenant Relations
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Deliver excellent customer service to tenants vendors and contractors.
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Maintain and update the Tenant Handbook and tenant contact lists.
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Draft and distribute tenant memos and formal communications.
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Coordinate tenant move-in/move-out processes and ensure necessary paperwork is in place.
Additional Duties
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Perform other tasks and responsibilities as assigned by Management.
What You Bring to the Table
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Education: Associate s or Bachelor s degree preferred or an equivalent combination of education and experience.
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Experience: Minimum of 1 year in an administrative or property management support role. Previous exposure to industrial or commercial real estate is a plus.
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Skills:
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Strong multitasking abilities and attention to detail.
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Proficiency in Microsoft Office Suite (Word Excel PowerPoint).
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Willingness to learn new client-specific software.
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Flexibility to work extended hours when necessary.
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What s In It For You
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Be part of an industry leader in commercial and industrial property management.
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Work with the latest technology to drive efficiency and excellence.
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Comprehensive benefits package (medical dental vision 401(k) etc.).
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A collaborative inclusive and supportive team environment.
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Opportunities to grow professionally and make a positive impact through our sustainability and community engagement initiatives.
Employment Type
Full-time
