drjobs Prevailing Wage Compliance Specialist

Prevailing Wage Compliance Specialist

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1 Vacancy
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Job Location drjobs

Richmond - USA

Yearly Salary drjobs

$ 82289 - 136341

Vacancy

1 Vacancy

Job Description

Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:

  • Virginia Retirement System (VRS)
  • Language Incentive
  • Referral Bonus
  • Tuition Assistance Program

Description

Join Our Award-Winning Team at the Department of Procurement Services

The Department of Procurement Services is expanding and we are seeking a highly qualified candidate for the position of Prevailing Wage Compliance Specialist. This is an exciting opportunity to join a dynamic team recognized for excellencehaving earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute. Our department is committed to continuous improvement and the implementation of best practices that drive positive change for both the City of Richmond and our internal operations.

As a valued member of our team your ideas and contributions will be recognized and appreciated. We foster a collaborative environment where every team member plays a key role in the success of our organization.

The Prevailing Wage Compliance Specialist will lead efforts to ensure adherence to prevailing wage laws on city-funded construction projects. Responsibilities include managing wage compliance programs reviewing contract agreements and providing training and guidance to project teams and stakeholders. Staying current with all applicable labor regulations and legal updates will also be essential to the role.

If you are ready to make an impact and grow with a high-performing team we invite you to review the full list of responsibilities and qualifications.

Duties include but are not limited to

Compliance and Oversight

  • Ensure adherence to prevailing wage regulations (federal state local).
  • Manage wage compliance programs; develop refine and implement review processes.
  • If required conduct and support audits to verify wage compliance and standards.
  • If required systematically audit contractor/subcontractor records: payroll time records benefit records etc.
  • If required review contractor agreements and construction contract agreements for compliance.
  • If required develop audit plans and frameworks for compliance testing.
  • If required conduct random inspections of construction sites to ensure compliance of posting requirements.
  • Identify and mitigate risks related to wage compliance.
  • Stay abreast of federal state and local wage laws.
  • Analyze payroll and labor rates (structured/unstructured data).
  • Ensure accurate documentation and quality assurance of contractor records.
  • Work with the City Attorneys Office to interpret prevailing wage laws and ensure proper application within City contracts.

Contract Review and Wage Monitoring

  • Review contract agreements for state and local prevailing wage compliance.
  • Assist clients with wage determination schedules and labor classifications.
  • Prepare recommendations and enhancements to compliance programs.
  • Draft and maintain procedural manuals forms and compliance-related documents.
  • Conduct regular and annual surveys as necessary.

Stakeholder Engagement and Training

  • Represent Department of Procurement Services in pre-bid and pre-construction meetings; explain prevailing wage requirements and contractor responsibilities.
  • Develop and deliver comprehensive training sessions for City agencies and contractors to ensure clear understanding of prevailing wage requirements and compliance responsibilities.
  • Provide guidance and training to City staff and external partners on prevailing wage obligations and documentation requirements.
  • Assist in developing and updating training materials to support stakeholder understanding of prevailing wage policies.
  • Serve as the main point of contact for prevailing wage inquiries from contractors subcontractors internal City departments and external regulatory bodies including DOLI and other State agencies.
  • Draft client reports and interact with clients and contractors.
  • Supply contractors with updates to prevailing wage rates and related requirements.
  • Obtain all necessary documentation from contractors and subcontractors to complete reviews.

Program Development and Continuous Improvement

  • Develop implement and maintain prevailing wage policies and procedures ensuring alignment with broader procurement and City-wide policies and processes.
  • Develop and deliver training materials and conduct workshops to support understanding of the program.
  • Conduct periodic assessments of program performance and make recommendations to improve efficiency transparency and compliance.

Investigative and Analytical Skills

  • Perform detailed testing of documentation for compliance with regulations.
  • If required reconcile conflicting interests and persuade stakeholders to voluntarily comply with requirements.

Data Management and Technology

  • Maintain wage compliance tracking systems and secure document repositories (e.g. public inspection files contractor submissions).
  • Support or lead the implementation and administration of wage monitoring software tools.

This position is considered an Essential Personnel which means that the incumbent is required to work when the City is closed due to public emergencies critical or hazardous conditions or inclement weather.

Qualifications Special Certifications and Licenses

Knowledge Skills and Abilities

  • Considerable knowledge of purchasing and procurement practices and processes invitations for bids (IFBs) and negotiated procurement
  • Complex contract experience
  • Specialized procurement such as construction information technology telecommunications or A&E design
  • Virginia and Richmond procurement codes and related government acquisition regulations and statutes
  • Business law; and mathematics and accounting business finance contracts purchasing economics industrial management marketing quantitative methods budgeting business management and contract management.
  • Demonstrated skills in technical writing
  • Negotiating (pricing terms and contract condition)
  • Maintaining professional relationships and collaborating with others
  • Proofreading documents
  • Providing customer service and oral and written communication
  • Demonstrated ability to pay attention to detail multi-task listen and analyze guides in terms of acquisition requirement and contractor capabilities
  • Effectively interact with coordinate and resolve problems with personnel from varied backgrounds and organizations

Minimum Training and Experience

  • Bachelors degree in business administration finance or directly related field

  • Four years of professional procurement experience which includes experience with large complex purchases and contract administration preferably in the public sector

  • Supervisory experience preferred

  • An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
  • Prevailing Wage experience preferred

Licensing and Certifications

  • Current Certified Public Purchasing Buyer (CPPB) and/or Certified Purchasing Manager (CPM) and/or Virginia Contracting Officer (VCO) certification is preferred
  • Certification such as CPCP CPPO CIA or related credential.
  • Experience in public sector procurement and/or auditing.
  • Familiarity with process improvement methodologies (Lean Six Sigma).

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.

Physical Requirements and Working Environment:Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk hear see and perform repetitive motions; frequently reach and finger; and occasionally climb balance stoop kneel crouch crawl reach stand push pull lift walk grasp and feel. The working conditions may not include environmental terms of the physical strength to perform the essential duties this classification is considered to be sedentary exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .

This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.

The City of Richmond Values Veterans.We are an official V3 Certified Company.

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.


Required Experience:

Unclear Seniority

Employment Type

Full-Time

Department / Functional Area

Procurement

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