Admin Services Coordinator - IRL
Admin Services Coordinator - IRL
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Job Description
The Iowa River Landing Clinic is seeking a 100% Administrative Services Coordinator.This position supports the Department Executive Officer the Director of Clinical Services the Associate Director of Nursing at the Iowa River Landing (IRL) clinic and the IRL staff through administrative duties. Key areas of responsibility include operational support information management and communication purchasing and reconciliation and customer service. May perform other duties as assigned. This position requires a high level of discretion confidentially attention to detail and accuracy and independent judgement.
University of Iowa Health CareIowa River Landing offers the world-class academic-level medicine you expect from UI Health Care in a convenient medical office building that makes visiting the doctor a pleasant experience. Our pledge at UI Health CareIowa River Landing is that our patients will receive the best possible care in a friendly compassionate efficient way.
Job Responsibilities:
Operational Support and Management
- Serve as the primary contact and liaison for DEO Director of Clinical Services and Associate Director of Nursing
- Make decisions and exercise a high level of autonomy while performing administrative management responsibilities
- Oversee and manage the schedules for DEO Director of Clinical Services and Associate Director of Nursing
- Plan and coordinate the logistical and financial aspects of special events
- Maintain detailed records and files for IRL Leadership
- Ensure IRL conference rooms and common spaces are appropriately managed including updated signage and granting approval for room reservations
- Provide support to DEO Director of Clinical Services and Associate Director of Nursing in the development of presentations for meetings
- Coordinate parking assignments and the purchasing of parking assignment for staff
- Other duties as assigned
Financial Responsibility
- Initiate purchasing requests for supplies and food for events
- Work directly with department areas on receiving and/or initiating purchase orders
- Initiate travel and reimbursement requests
- Assist with monitoring of accounts/expenditures
- Reconcile vendor statements and monitor vendor payments
- Knowledge of cash handling policies
Information Management
- Coordinates high level/confidential meetings for DEO Director of Clinical Services and Associate Director of Nursing.
- Evaluates requests for information and meetings and exercises discretion and judgement in providing confidential information
Communications Management
- Serves as first point of contact for DEO Director of Clinical Services and Associate Director of Nursing
- Prepares correspondence for internal and external individuals/groups
- Coordinates communication for IRL with other departments and units throughout UI Health Care.
Financial Management
- May analyze monitor and report financial data information and reports.
Benefits Highlights:
Regular salaried position located in Iowa City Iowa
Fringe benefit package including paid vacation; sick leave; health dental life and disability insurance options; and generous employer contributions into retirement plans. For more information click here.
For more information about Why Iowaclickhere.
Percent of Time:100%
Schedule: Monday - Friday 40 hours a week will be accomplished between the times of 8:00am-5:00pm. Additional hours as assigned.
Location:Iowa River Landing
Salary Level: 2B
P&S Pay Structure B: Eligibility Requirements:
- A Bachelors degree or an equivalent combination of education and experience
- 1 years of experience providing administrative operations support
- 1 years public contact/customer service experience
- Demonstrated ability to meet deadlines follow-up and multi-task with minimal supervision
- Demonstrated ability to work collaboratively across functions levels and departments towards shared objectives
- Demonstrated organizational and project management skills
- Excellent verbal and written communication skills
- Demonstrated proficiency in computer software applications especially Microsoft Office Suite
Desired Qualifications:
- Working experience (6 months) with electronic processing systems and electronic financial reports
- Experience verifying funds reconciling accounts and processing reimbursements
- Previous experience building overseeing and managing schedules for others
- Knowledge of University of Iowa Health Care policies procedures and regulations
Application Process:
In order to be considered applicants must uploada resume(under submission relevant materials)that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 7calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. If applicable internal references will be conducted with approval from the position is not eligible for sponsorship.
For additional questions please contactAlene Johnson at
Required Experience:
IC
Employment Type
Full Time
