Procurement Analyst
Procurement Analyst
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Job Description
Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Description
- Hiring Range up to: $87960/annually
Join a high-performing people-first team at the City of Richmond that is transforming how government procurement delivers impact. If youre passionate about ethical strategic purchasing and want to help shape a more efficient equitable city we want to hear from you. We offer a flexible hybrid work schedule comprehensive health and retirement benefits tuition reimbursement and a strong emphasis on professional development. Our collaborative mission-driven team environment supports innovation growth and meaningful public service.
Thisposition is considered an Essential Personnel which means that the incumbent is
required to work when the City is closed due to public emergencies critical or hazardousconditions or inclement weather. Duties include but are not limited to
Contract Management: Administering contracts including modifications change orders contract renewals extensions and closeouts by ensuring completeness and compliance
Small Purchasing: Coordinate with agencies to procure goods and services under the single quote threshold and to conduct request for quotes.
Solicitation Development: Managing preparation and processing of solicitations such as invitation for bids request for information request for proposals request for quotes and request for qualifications
Compliance and Review:Reviewing documents for accuracy completeness and compliance with laws policies and procedures for cooperative procurements request for quotes sole source procurements demand and emergency payments and other types of procurements as assigned
Customer Support: Providing consultation to City agencies and departments; Performing additional duties as assigned such as collaborating with the Office of Minority Business Development records administration managing expenditures supporting the Procurement Purchasing Card Program and responding to audit questions; Developing productive business relationships with various City agencies Identifying strategic sourcing opportunities to reduce overall costs
Innovation: Actively participating in activities and functions that contribute to professional development; Providing suggestions to improve department processes
Qualifications Special Certifications and Licenses
KNOWLEDGE SKILLS AND ABILITIES:
Technical Knowledge and Experience:- In-depth understanding of public purchasing and procurement practices including contract management and administration
- Familiarity with Virginia and City of Richmond procurement codes as well as federal state and local acquisition regulations.
- Foundational knowledge in business law finance budgeting accounting supply chain and quantitative methods
- Proficient in Microsoft Office Suite (Word Excel PowerPoint).
- Experience using Enterprise Resource Planning (ERP) software SharePoint and electronic procurement systems.
- Working knowledge of reporting tools (e.g. EIS) automated financial systems procurement e-business tools (such as Procurement and Payables Inquiry Models) and scheduling software.
- Strong business writing and verbal communication skills.
- Skilled in negotiating pricing terms and contract conditions.
- Proven ability to build and maintain professional relationships with diverse stakeholders.
- Comfortable interacting with individuals from varied professional and cultural backgrounds.
- Highly attentive to detail and accuracy particularly in document review and procurement processes.
- Capable of managing multiple tasks simultaneously in a fast-paced environment.
- Experienced in proofreading analyzing acquisition requirements and evaluating contractor capabilities.
- Bachelors degree in accounting business administration finance or directly related field
- Two years of professional procurement experience involving the purchase of goods and services
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.
- Intermediate to advanced MS Word and/or MS Excel skills.
- Experience with Oracle ERP and/or OpenGov.
- Certification in public procurement (e.g. VCA VCO CPPB CPPO NIGP-CPP)
- None required
Americans with Disabilities Act Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk hear see work with ones fingers use repetitive motions; frequently lift walk grasp; and occasionally stoop stand reach climb balance kneel crawl push feel or terms of the physical strength to perform the essential duties this classification is considered to be sedentary exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. The working conditions may contain environmental hazards.
* Internal use: HR Generalist to review.
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .
This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.
The City of Richmond Values Veterans.We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
Required Experience:
IC
Employment Type
Full-Time
