Operations Manager
Operations Manager
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5years
PHP 70000 - 70000
1 Vacancy
Job Description
This is a remote position.
Philippine-based Filipino Applicants.
IMPORTANT: OPERATIONS MANAGEMENT EXPERIENCE IS HIGHLY PREFERRED.
An amazing opportunity to work with a fast-growing AI consultancy known for streamlined processes premium service and commercial discipline.
Our client provides Industrial IoT solutions that provide customers with real-time insights into their assets and processes.
Reporting to the Director of AI Execution you will be responsible for overseeing daily operations enhancing internal processes and automation. You will also oversee managing financial workflows.
You will be a qualified Operations Manager with a minimum of 5 years in operations or finance management within tech SaaS or consulting.
Key Responsibilities
Delivery Operations
- Maintain live project dashboards and update milestones/risks weekly
- Provide fortnightly resource utilization reports
- Lead delivery standups and status reporting
- Track scope changes and ensure commercial impact is captured
Financial Operations
- Handle AR/AP in Xero: invoicing payment tracking and follow-ups
- Reconcile bank feeds and expenses weekly
- Prepare monthly financial reports (AR cash flow gross margin)
- Coordinate payroll with external provider
People & Culture / Onboarding
- Manage onboarding for staff contractors and interns
- Maintain onboarding materials and compliance tracking
- Support offshore recruitment and running quarterly engagement surveys
Process & Quality
- Maintain and improve SOPs in Notion
- Promote AI tools and automation (ChatGPT Zapier)
- Lead internal audits and enforce data/process quality
Vendor & Tool Management
- Manage SaaS vendor relationships and budgets
- Identify and implement new tools to boost efficiency
Requirements
- Hands-on experience with Xero and Airwallex (invoicing bank reconciliation AR/AP payroll)
- Proven ability to operate autonomously thrives on minimal direction and proactive problem-solving
- Strong background in project management support (dashboards utilisation reporting)
- Solid grasp of financial administration (margin cashflow invoicing FX)
- Comfortable with project tools CRMs and receipt capture apps
- Excellent written & verbal English; able to craft clear client-facing communication
- Process-driven mindset with a knack for turning chaos into documented SOPs
- High digital dexterity regularly experiments with AI assistants and automation platforms
- Proactive and can work independently
- Self-starter and self-learner
- Driven and motivated to make a difference and improve every day
- Attention to detail in particular in writing process approach and bringing efficiency to every aspect of what you do
Work Environment & Expectations
While this is a work-from-home position it is important to note that this is a full-time role not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability just as you would in an office environment.
This role requires:
Discipline and commitment to set working hours (strict shift times not flexible)
Use of time-tracking software during work hours
Active participation in team and client calls with your camera ON
Consistent availability and responsiveness throughout your shift
Treating this as a long-term full-time job not a side gig or freelance task
Payroll is processed bi-monthly.
We re looking for someone who values structure is dependable and thrives in a role that provides consistency and clarity. If you re seeking stability and a team that appreciates reliability we d love to hear from you.
Benefits
1. Monthly Salary: PHP 70000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippines public holidays
4. Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
5. HMO offered after 6-months probation
6. 13th Month Pay after 30 days
7. Laptop provided after 30 days
8. Permanent work-from-home role. You will have to use your own internet.
9. Annual salary review
10. SHIFT TIMES: 6:30 AM to 3:30 PM Philippine time Monday to Friday
Bachelor s Degree Minimum of 5 years of experience Proven experience in AP, AR and Invoicing Excellent communication skills, written and verbal Proactive, problem solver, highly organized, and process-oriented Experience in the ff: Xero Experience with an Australian/NZ client Basic knowledge of Payroll and Superannuation Experience in receivable processes Great knowledge of Xero, Notion, Airwallex, Spreadsheet Experience in data entry, report creation, and Operations Management within a Financial Services (+)
Employment Type
Full Time
