Sr. Admin Assistant/Clinical Staffing Coordinator - Adult Float Pool (Varied Shifts)
Sr. Admin Assistant/Clinical Staffing Coordinator - Adult Float Pool (Varied Shifts)
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Job Description
Discover Vanderbilt University Medical Center: Located in Nashville Tennessee and operating at a global crossroads of teaching discovery and patient care VUMC is a community ofindividuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued your knowledge expanded and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniquenessis sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilts mission is to advance health and wellness through preeminent programs in patient care education and research.
Organization:
VUH Inpatient Float PoolJob Summary:
Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance..
Position Overview:
This position plays a key role in ensuring that clinical staff (Registered Nurses Care Partners and Sitters) are appropriately assigned across all 37 units during every shift contributing to a safe and efficient healthcare environment. This critical function is vital for delivering excellence in patient care throughout our hospital.
This dynamic position demands strong critical thinking skills and a proven ability to multitask in healthcare and payroll environments. Familiarity with Kronos is preferred. Youll work closely with leadership to manage staff scheduling in six-week increments.
POSITION SHIFT/HOURS:
Four 10-hour shifts that may encompass the following hours for a total of 40 hours per week:
Monday- Friday Open: 2 a.m. - 11 a.m.
Monday - Friday Close: 9:30 a.m. - 8 p.m.
Weekend Open: 2 a.m. - 8 p.m.
Weekend Close: 2 p.m. - 8 a.m.
*Monday-Friday shifts will be onsite; Weekend and Holidays will be working from home
Preferred Qualifications:
Must have (adult) hospital experience
Strong Computer Skills and Excel Knowledge is a Must
Ability to Multi-Task in a Fast-Paced Environment
Basic understanding of the differences between hospital units (ie. ICU vs. Stepdown Units)
Professionalism
Exceptional reliability
Great communication skills
Strong teamwork skills
Significant emotional intelligence
Familiarity with Kronos and Workday is preferred but not required.
Important Instructions For All Candidates:
*If you are a Vanderbilt employee please log in to Workday and search internal jobs.
** Its important that all candidates internal or external please upload an updated resume that includes the start and end dates (month & year) of any relevant positions you have held. Your resume should be in a Word or PDF format.
KEY RESPONSIBILITIES
Performs a variety of administrative support which may include but not limited to scheduling booking travel and budget reconciliation.
Ensures data/records are created and maintained to document financial planning correspondence procedures processes and other information.
Compiles data analyzes information and summarizes findings in support of an area.
Prepares reports and other documentation as requested.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
TECHNICAL CAPABILITIES
Human Resources Policies and Procedures (Fundamental Awareness): Knowledge adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting Calendar Maintenance Data Entry Document Duplication Document Filing and Maintenance Document Preparation Employee Record Maintenance Employee Time Recording Faxing and Electronic Mailing Inventory Management Mail Sorting and Distribution Meeting Coordination and Scheduling Message Management Receptionist Tasks Special Projects Spreadsheet Preparation Travel Arrangements and Word Processing and Typing.
Financial Processes (Novice): Ability to monitor costs expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Our professional administrative functions include critical supporting roles in information technology and informatics finance administration legal and community affairs human resources communications and marketing development facilities and many more.
At our growing health system we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth appreciation of benefits and a sense of community and purpose.
Core Accountabilities:
* Organizational Impact: Performs non-routine tasks that significantly impact teams performance with minimal guidance. * Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.* Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.* Team Interaction: Provides informal guidance and support to less experienced team members.Core Capabilities :
Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues solves routine problems and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge technologies tools or systems and displays willingness to go above and beyond.- Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively:- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work ExperienceExperience Level:
4 yearsEducation:
High School Diploma or GEDVanderbilt Health is committed tofosteringan environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.
Required Experience:
Senior IC
Employment Type
Full-Time
