Vehicle Asset Administrator

About Harris County and Universal Services:

Harris County Universal Services (Universal Services) is transforming the way the County does business and seeking a Vehicle Asset Administrator to join our team.

Universal Services is the enterprise IT solutions center for the departments and offices of Harris County providing Information Technology Public Safety and Justice Technologies 311 Constituent Engagement Services Fleet Services and Records and Information Governance Services.

Harris County is the third largest and most diverse county in the nation with a population of more than 4.7 million. Harris County Commissioners Court the Countys governing body directs a budget of more than $4 billion providing essential services including flood control infrastructure healthcare housing and justice administration.

This is a great time to join Universal Services as we enhance critical services to Harris County residents and internal customers.

Position Overview:

The Vehicle Asset Administrator plays a vital role in supporting the entire lifecycle of fleet assets from procurement and configuration to delivery assignment and final disposal.

This position is also responsible for coordinating with vendors entering and maintaining accurate vehicle records and ensuring that vehicles are properly equipped tracked and delivered on time.

In addition to lifecycle management this role supports key service administrative tasks such as processing work orders reviewing invoices and coordinating documentation helping ensure smooth daily operations in the Fleet Services Division.

Job Responsibilities:

Vehicle Procurement Build Coordination & Delivery

• Request and track vehicle equipment camera decal and upfitting quotes based on department specifications.

• Communicate with vendors to ensure vehicle delivery and proper scheduling (graphics tint radios decals emergency equipment).

• Coordinate closely with Purchasing for asset tagging and ensure all documentation is completed accurately for new and used vehicles.

• Schedule and track vendor work to ensure deadlines are met and vehicles are configured to meet end-user needs.

• Coordinate the movement and staging of vehicles to maximize space during intake vendor work and department pickups.

Fleet Management System Data Entry & Reporting

• Input & maintain detailed & accurate data in the fleet management systems.

• Conduct quality control checks for new vehicles upfitted vehicles and seized vehicles being added to the fleet.

• Assist in preparing reports and visual dashboards showing current vehicle status in build process.

• Maintain current records of departmental fleet assets and assist with transfers and requests.

Fleet Disposal Auction & Reassignment

• Track and process vehicles selected for auction including inactive/sold dates reasons for removal and final mileage.

• Review turn-in vehicles for final disposition.

• Coordinate with departments and auction contacts to finalize transfers and removals.

Work Order & Invoice Processing

• Process and close work orders in the Fleet Management System ensuring repair codes parts and labor are properly documented.

• Review invoices and ensure all necessary approvals and corrections are completed.

• Coordinate communication with service parts and fuel teams to resolve discrepancies and support billing and work order completion.

Administrative Support & Asset Manager Backup

• Serve as the backup to the Asset Manager ensuring continuity of operations in their absence.

• Provide exceptional customer service and maintain professional working relationships with vendors departments and fleet personnel.

• Assist with special projects department requests and ongoing coordination as directed by the Asset Manager or Fleet leadership.

Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email .
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.