Office Coordinator- (South Side)
Office Coordinator- (South Side)
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1 Vacancy
Job Description
At Acero Schools we arewhat we believe.
Achievement We set goals anddo what it takes to achieve them.
Community We contribute torespect and serve in our communities.
Excellence We expect our bestand strive to make our best even better.
Resilience We learn and growthrough adversity and challenges.
Optimism We believe in ourability to create the future we envision.
PositionDescription
OfficeCoordinator- (South Side)
Salary:Competitive Salary andBenefits
Location:Chicago IL
CoreResponsibilities
CustomerService
- Promote and maintain a positive and effective school climate by ensuring that all interactions with staff students parents and the public at large are prompt efficient helpful and friendly.
- Establish and maintain a professional cooperative working relationship with all stakeholders including but not limited to parents students staff and neighbors.
- Provide basic first-aid to students and contact parents as needed.
OfficeManagement
- Actively participate with any of the schools translation needs.
- Serve as custodian of school office including PowerSchool CPS IMPACT etc.
- Ensure proper Acero Schools visitor policy is enforced.
- Organize weekly communication (Friday folders) to parents or legal guardians.
- Ensure and maintain quality of office equipment (copier fax etc.)
- Receive sort and distribute incoming and outgoing mail including deliveries.
- Coordinate and supervise parent volunteers.
Compliance
- Student Attendance: Record and maintain accurate attendance records for all students in dual systems (PowerSchool & CPS IMPACT) and conduct weekly attendance data audits to ensure accuracy.
- OC must be a catalyst to student achievement by emphasizing the importance of attendance to parents or legal guardians.
- Free and Reduced Lunch Program (FRM): Collect & timely process the Federal Free & Reduced Lunch program applications record in the Online Data Acquisition (ODA) program located in the CPS IMPACT system.
- Medical Records: Collects processes and maintains student medical records in compliance with CPS and Acero Schools regulations.
- Ensures that proper authorizations are on file in order for school administrators to properly manage the administration of medication to students.
- Enrollment & Infosnap: Assist in yearly lottery process as well as coordinate the collection of materials of transfer students. Additional responsibilities include the management of student release request/transfer and records addition maintain communication with families on enrollment waitlist.
- PowerSchool & CPS IMPACT: Record all the required student data into dual systems.
- Emergency Management: Ensure that emergency plans are available at the school and monitor the Acero Schools is in compliance with all required school drills (Fire Bus evacuation Law Enforcement Allergen and Shelter-in-Place).
CashHandling
- Properly record and maintain student fees in PowerSchool database; issue receipts for payments; follow Acero Schools policy regarding cash handling.
- Purchasing & Inventory
- Maintain an accurate inventory of office supplies and follow proper purchasing process for replenishment of supplies (including receiving).
Qualifications
- Education: High School Diploma (required)Bachelors Degree (preferred)
- Minimum of 1 year of experience in the field or in a related area
- Ability to manage multiple projects
- Must be highly detailed oriented & accuracy driven
- Excellent computer skills including Microsoft Office (Word Excel and PowerPoint)
- Must possess excellent written and verbal communication skills in English and Spanish
- Excellent interpersonal skill
- Valid drivers license required; must be able to drive to various locations
- Must hold permanent residency in the United States (required)
PhysicalDemands
The nature of the work requires an ability to operate standard business office equipment and the ability to communicate and exchange information collect compile and prepare work documents set-up and maintain work files. Physical demands include the ability to stand bend reach high and low stoop and walk around the classroom 60% of the addition candidates must be able to lift and/or push and pull 15 to 20lbs. for short periods of time and walk up and down stairs several times a day.
WorkingConditions
Majorityof work is performed in a general office availability for extended hours plus non-traditional hours required toperform job requires participation and attendance atorganization-sponsored events and meetings.
NOTE: The foregoing list ofessential duties and responsibilities is intended to be representative of thetasks performed within this classification. It is not necessarily descriptiveof any one position in the class. The omission of an essential function doesnot preclude management from assigning duties not listed herein if suchfunctions are a logical assignment to the position.
AceroSchools is committed to a policy of equal treatment for all individuals. AceroSchools does not discriminate on the basis of race color gender handicapage religion sexual orientation or national or ethnic origin.
Required Experience:
IC
Employment Type
Full-Time
