Accounting Specialist - Business Services

Marion County requires on-site work. Remote work is not available.

ACCOUNTING:

• Audit departments monthly p-card transactions & ensure all required back-up documentation and approvals are in compliance.

• Prepare all incoming accounts payable invoices for payment.
• Accurately code invoices with costing strings using authorized budget information and approved purchase orders.
• Process Accounts Payable invoices for payment following county policies and procedures.
• Research invoices and resolve problems.
• Compile data from accounts payable system as needed.
• Research billing discrepancies.
• Assists departments & Business Services divisions with AP analysis inquiries & reports using the countys automated financial information system.
• Create M&S purchase orders from approved requests following County and department policies and procedures. Scan documents and prepare blanket releases in preparation for invoice payments.
• Create maintain and distribute the weekly PO report.

• Review all petty cash reimbursement requests and ensure all costing is included and proper authorization has been given.
• Complete monthly audits.
• Request reimbursement from Finance to replenish money spent from petty cash.

• Prepare deposits by deciphering costing string to be applied following the Treasurers standard process using approved templates.
• Prepare bank deposit slips.

• Prepare and create JE requests & submit to Finance for processing.
• Review monthly JEs from other departments on all affected Business Services costing strings.
• Prepare JEs on Safety Grants and EAIP requests & submit to Finance after ensuring all required back-up documentation is received from all departments granted approval.
• Identify & resolve discrepancies by processing & completing AP JEs to correct costing for miscoded payments through Accounts Payable.

CIP PROJECTS:

• Audit CIP invoices and enter in budget tracker.
• Run monthly reports and verify project invoices are costed correctly.
• Backup to Contracts Specialist Sr.

INSURANCE CLAIMS:

• Log Legal bills in Origami.
• Update claims on Excel spreadsheet for Risk.

OTHER JOB DUTIES:

• Special projects as assigned and requested (liaison for outsourcing mailings).
• Work without close supervision.
• Understands and accurately follows written and verbal instruction.
• Maintains confidentiality of information.
• Understands and utilizes Microsoft Word Excel Outlook Origami 10-key by touch.
• Backup BS Administration team when need arises.
• Commute between facilities in a timely manner as needed.
• Performs duties and assists in emergencies as needed.
• Access computer to send and receive e-mail and perform position tasks.
• Other duties as assigned by your supervisor.

1. Graduation from high school or equivalent; AND
2. Two years of experience in responsible accounting and or bookkeeping work; OR
3. Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.

• The finalist for this position will be required to pass a criminal history background check however conviction of a crime may not necessarily disqualify an individual for this position.
• This assignment is represented by a union.
• This is a full-time position which is eligible for overtime.
• Typical Work Schedule: Monday through Friday 8:00 a.m. - 5:00 p.m. with flexibility depending upon the needs of the department and program.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation.