Accounting Supervisor

A. POSITION SUMMARY

Responsible for working under the direction of the Controller. The Accounting Supervisor is responsible for managing the personnel and functions of Payroll Contracts Grants Tax and Audit requirements. This position is responsible for accurate and timely recording tracking reporting and managing grants. This includes working with program managers and others throughout the organization to ensure grant budgets are prepared and maintained against which grant activity is recorded. Deadlines are of paramount importance. Duties include extensive work with spreadsheets and financial management software and require strong written and verbal communication skills. This position is also responsible for communicating verbally and in writing with other departments throughout the company and with other entities outside the company.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Responsible for hiring managing and accessing performance of Payroll personnel and for auditing their activities.
• Responsible for managing and accessing Payroll processes.
• Compile and analyze financial data to ensure accuracy and timeliness of financial information including FCCH key indicators.
• Responsible for the financial management of externally funded projects which includes grants and certain contracts. Coordinates all aspects of the grant application process ensuring proposals are submitted in an accurate and timely manner consistent with sponsor and institutional requirements. Works directly with program managers to ensure awarded projects are properly managed within the budget and terms and conditions of the award.
• Ensures compliance with regulatory requirements and policies as well as the terms of any funding entity. Maintains expertise as regulations and policies change.
• Leads program managers in the development of budgets for grant applications.
• Responsible for ensuring each budget fully reflects the specifics of the project and is compliant with the funders requirements.
• Responsible for meeting deadlines and entering applications and status reports
• into applicable electronic systems including the collection of necessary information and/or certifications from subrecipients and vendors.
• Ensures grant expenditures are appropriate consistent with the grant management plan and are compliant with relevant regulations statutes and policies. Reviews quarterly grant expenditure certification reports for management review and approval.
• Tracks project invoices from submission to payment and approve individual purchasing and payment transactions as appropriate. Manages costs consistent with the budget to make sure sufficient funds are available to meet the programmatic goals of the project.
• Prepares reports of actual and projected financial position for individual projects and any designated Project Officer or Grants Managers complete portfolio (HRSA). Identifies funding gaps and opportunities and makes recommendations to address. Meets regularly with designated managers to review grant finances.
• Tracks and manages time and effort reporting salary distributions and internal and external financial narrative reporting requirements.
• Works closely with management on project establishment reporting and close-out processes.
• Remains a member of the Finance team providing back-up and support for other team members in the accomplishment of departmental and institutional goals
• Executes cash funding drawdown requests.
• Supports the management team with the development of annual budgets.
• Coordinates the implementation of financial and internal control procedures.
• Analyzes revenues and expenditures for county state and federal reporting purposes.
• Oversees bi-weekly payroll processing and related reporting. Ensures payroll-related reconciliations are completed timely and accurately.
• Monitors reviews and reports any extraordinary transactions involving cash or payroll.
• Ensures accuracy of payroll posting to general ledger.
• Monitors and reviews financial and related system information for accuracy and completeness.
• Takes responsibility for developing and implementing policies procedures and process to ensure compliance with regulations and grant requirements.
• Explains accounting policies procedures and other information to staff vendors and clients.
• Interacts with internal and external auditors in completing audits.
• Maintains strictest of confidentiality.
• Other duties as assigned.

C. MINIMUM EDUCATION AND EXPERIENCE

• Bachelors degree in Business/Accounting required.
• Minimum of six (6) to eight (8) years of financial accounting required.
• Two years of experience in a non-profit environment preferred.
• Must have experience with payroll and understand payroll system technology.
• Intermediate knowledge of Microsoft Access and Excel required.
• Knowledge of Microsoft Word and PowerPoint preferred.
• CPA preferred.

D. LICENSES/CERTIFICATIONS REQUIRED

None

E. KNOWLEDGE SKILLS AND ABILITIES REQUIRED

• Knowledge of finance and accounting functions budgeting investments internal controls and GAAP.
• Knowledge of computer systems spreadsheet and financial systems programs and applications.
• Ability to evaluate suggest changes manage workflows and coordinate resources.
• Skill in establishing and maintaining effective working relationships with co-workers patients medical staff auditors and the public sector.
• Ability to work with multiple priorities.
• Ability to work with management and co-workers to achieve objectives.
• Skill in identifying and resolving accounting and financial issues.
• Skill in exercising initiative judgment discretion and decision-making to achieve organizational objectives.
• Skill in analyzing financial data and preparing appropriate related reports.
• Develop and evaluate financial records/maintenance systems.
• Skill in relating organizational objectives to financial policies on costs fees credit etc.
• Ability to communicate effectively and clearly verbally and in writing.
• Skill in operating basic office equipment.
• Ability to follow and question verbal or written instructions.
• Ability to maintain confidentiality.
• Ability to work both independently and in a team environment.
• Ability to develop and present educational programs and/or workshops.

F. PHYSICAL CHARACTERISTICS/WORKING CONDITIONS

A person in this position has sufficient time to complete most tasks although under pressure depending on organization demands. There are frequent opportunities to relax from any physical exertion or to change position in work activities.

1. Physical Effort and Dexterity: Good dexterity to operate personal computer and files. Moderate physical activity. Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.

1. Machines Tools Equipment required to be operated: Capable of using office machines and personal computers for word processing data entry and retrieval.

1. Visual Acuity Hearing and Speaking: Must be able to read computer monitor output. Must be able to communicate clearly and accurately for work and safety compliance.

1. Environment/Working Conditions: Work is mostly inside an Administrative Building in a controlled environment. Normal safety precautions and practices are required. Position may require travel throughout the Albuquerque metropolitan area. Work a regular scheduled Monday-Friday although weekends may be required to meet deadlines.

This description lists the major duties and requirements of the job and is not all-inclusive. Applicants may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and experience.