Call for Consultancy for Farmer Recruitment and Capacity building Services for Nile Fresh Produce, Uganda

Scope of Work and Tasks

The selected consultant will conduct the following key tasks:

1. Developing a structured farmer and field staff recruitment strategy including multistakeholder engagement plans outreach workshops and hiring programs for field assistants agro-inputs dealers and village agents. This should include review of all existing material with NFP and improve on the same.
2. Establishing a code of conduct for employees and partners emphasizing anti-bribery ethical practices and compliance with organizational policies.
3. Designing and delivering training programs on climate-smart agriculture including sustainable farming methods agroforestry safe chemical/fertilizer use water efficiency and environmental protection.
4. Strengthening post-harvest management systems including training on harvesting storage (aflatoxin control) transportation traceability financial literacy and organic certification.

The consultant will ensure that all activities align with NFPs expansion goals while promoting productivity sustainability and resilience among smallholder farmers.

Qualifications :

Team

The assignment must be carried out by a suitably qualified farmer services provider expert or firm with appropriate background and experience working with agriculture enterprises in the sector and region

The ideal consultant should have:

• Experience in agribusiness development agriculture value chain linkages or related field.
• Proven experience in farmer recruitment training and extension services.
• Strong knowledge of climate-smart agriculture and post-harvest handling.
• Demonstrated ability to engage community-level actors and working with farmer groups.
• Excellent communication facilitation and reporting skills.

Additional Information :

Reporting and Deliverables

The consultant will be responsible for producing the following key reports and deliverables based on the assigned tasks:

Farmer and Field Staff Recruitment Strategy

• Recruitment Strategy Document: A detailed structured plan outlining the approach for recruiting farmers and field staff including timelines roles and responsibilities.
• Multistakeholder Engagement Plan: A framework for engaging government agencies NGOs community leaders and private sector partners in recruitment efforts.
• Outreach Workshop Reports: Documentation of workshops conducted including participant lists feedback and key outcomes.
• Hiring Program Guidelines: Standard operating procedures (SOPs) for hiring field assistants and village agents including selection criteria and onboarding processes.

Code of Conduct for Employees and Partners

• Code of Conduct (CoC) Document: A finalized policy outlining ethical practices anti-bribery measures and compliance requirements for all staff and partners.
• Compliance Training Materials: Presentations handouts or e-learning modules to educate employees and partners on the CoC.
• Implementation Report: A summary of how the CoC will be enforced including monitoring mechanisms and disciplinary measures.

Climate-Smart Agriculture (CSA) Training Programs

• CSA Training Curriculum: A structured training manual covering sustainable farming agroforestry safe chemical/fertilizer use water efficiency and environmental protection.
• Training Delivery Reports: Documentation of training sessions conducted including attendance records pre- and post-assessments and participant feedback.
• Impact Assessment Report: An evaluation of the effectiveness of the training programs including farmer adoption rates and productivity improvements.

Post-Harvest Management Systems Strengthening

• Post-Harvest Training Manual: A guide covering best practices in harvesting storage (aflatoxin control) transportation traceability and financial literacy.
• Organic Certification Guidelines: A step-by-step process for farmers to achieve organic certification including compliance requirements.

Final Deliverable

• Comprehensive Final Report: A consolidated document summarizing all activities outcomes lessons learned and recommendations for future interventions

Timeline

Below is an indicative timeline for delivery of the consultancy assignment between 20th August-15th November 2025.

Task                                                                                                   Timeline

Kick off meeting                                                                                 Within week 1 of contract signing

Inception Report (including methodology)                                         Week 2

Farmer and Field Staff Recruitment Strategy                                    Week 5   

Code of Conduct documents                                                             Week 7

Post harvest management systems strengthening                           Week 9

Final Report                                                                                      Week 10

Proposal

The proposal should contain the sections listed below:

Scope of Work:

The scope of work should include a description of the specific activities that will be performed to accomplish the required tasks identified in Section 4.  This should include any proposed site visits/reconnaissance documents to be reviewed interviews etc.  If the consultant feels that additional tasks or components within a required task are suggested or warranted these should be stated and delineated as Optional Tasks.

Project team and qualifications: 

This should include the name of the principal staff members and any sub-contractors and a brief description of their role within the project team. Qualifications of staff should include relevant technical capabilities specific previous project experience similar to this Project specific in-country experience and knowledge etc.

Budget and Payment Schedule:  

The total cost of the contract should include all fees travel and logistic expenses cost of workshops and trainings / training materials and applicable taxes. Payments will be made to the consultant based on satisfactory completion of milestones e.g. (to be confirmed at the contract negotiation stage):

Payment 1: 20% on contract signing

Payment 2: 40% on completion of first set of activities/deliverables (e.g. farmer and field staff recruitment strategy reports)

Payment 3: 40% on completion of final deliverables (i.e. stakeholder workshop and final report.)

Submission Guidelines

How to apply

The deadline for submission of proposals is 15th August 2025.

All submissions should be made on the Smart Recruiters platform and should also be emailed including all relevant information in two pdf documents (technical proposal and financial proposal. The Financial proposal should be submitted in Uganda Shillings. The relevant information should include the: certificate of registration / incorporation tax clearance certificate trading license Beneficial owners company form one audited financials 2023 and 2024.

Please note that the upload on the Smart Recruiters platform should happen in the CV column clearly marking the documents as technical proposal and financial proposal.

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Disclaimer. 
SNV and NFP reserves the right to accept or reject any or all applications submitted. SNV and NFP can stop this procurement at any time without the need to explain or extend the deadline for submission once it sees case you do not hear from SNV within three weeks of the closure of the application process consider yourself unsuccessful. SNV and NFP also reserves the right to reject and cancel this call-in in case any illegal corrupt coercive or collusive practices are noticed. Late applications will be rejected. Please note that viewing downloading or otherwise using the TOR constitutes acceptance on your part of all the above-noted statements and conditions.

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