Opportunities: Maintenance Program Administration Coordinator (Program Admin Officer 1-2)
Opportunities: Maintenance Program Administration Coordinator (Program Admin Officer 1-2)
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Job Description
Competition # :46683
Department:Public Works
Location:HALIFAX
Type of Employment:Permanent
Union Status:NSGEU - NSPG
Closing Date:15-Aug-25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
Building and maintaining our provincial infrastructure is no small job.
The Department of Public Works designs constructs and maintains provincial highways public buildings bridges and other related infrastructure.
With a mandate to provide the safe and efficient movement of people and goods the maintenance and upkeep of our 23000 kilometers of roads and highways and 4100 bridges is paramount to our core responsibilities.
Primary Accountabilities
The position involves administering coordinating and tracking the existing exceptional move permit application process within DPW ensuring effective program communications information management program control procedures and issue resolution. The role also includes assisting in the development and implementation of a new Special Move Permit System supporting the coordination and tracking of the new application process and developing a training program for internal users. Responsible for administration and coordination of the Vehicle Reciprocity Program involving Special Vehicle Registration.
Additionally the position is responsible for administering and coordinating the Road Trail application process ensuring proper communication information management and resolution of issues. This includes reviewing Road Trail applications for completeness and ensuring they meet basic requirements coordinating the approval process tracking the review status consolidating review information and preparing communications for notification.
As the Emergency Management Agency Representative for DPW the individual is expected to participate in activations and training to assist in coordinating DPWs response to emergencies affecting provincial infrastructure.
The role also provides administrative support to the Highway Operations Services group including scheduling and coordinating meetings training sessions and events facilitating training for Highway Maintenance & Operations staff processing invoices and handling other administrative tasks as needed.
Qualifications and Experience
This may be the right opportunity for you if you have a bachelors degree in a business-related field and minimum 1 year of related experience and experience supervising and managing diverse teams; an equivalent combination of training and experience may be acceptable.
Candidates will require a strong working knowledge of records management policy and procedures and project management processes. You shall be proficient in the use of Microsoft Office Applications (Excel) to generate reports and presentations.
You must be a strong communicator both oral and written with strong attention to detail allowing you to conduct research and identify trends interpret service contracts and manage files. You take initiative and you work well independently and in a team environment. You also utilize sound judgement and tact when dealing with a variety of stakeholders. You have organizational and planning skills that allow you to multi-task while adapting to a fast-paced environment staying in line with the departments goals and objectives.
We will assess the above qualifications and competencies using one or more of the following tools: written examination standardized tests oral presentations interview(s) and reference checks.
Equivalency
An equivalent combination of training education and experience will be considered. Equivalencies include but are not limited to:
- Completion of a 2-year diploma and 3 years of related experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as aDefined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
- Normal work week is 35 hours/week 7 hours/day.
- May be required to work overtime on occasion.
- Typically located in a comfortable office environment.
- Much of the time is spent in a comfortable position with frequent opportunity to move about.
- Regularly reads and interprets multiple sources of information regular requirement to type read and work on a computer.
- May experience pressure with deadlines and need for accuracy.
What We Offer
- Career development where you have access to career guidance tools resources and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued respected connected and tuned in we have forward-thinking policies and strategies
- Countless career paths
Pay Grade: PR 06- PR 10
Salary Range: $1924.95- $2760.42Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights you require an accommodation throughout the recruitment process please contact us at
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Required Experience:
IC
Employment Type
Full-Time
