Administrative Secretary - Special Education

TITLE: Administrative Secretary - Special Education

POSTION TYPE:CLER

HIRING SPECIFICATIONS:

Required:

1. High school diploma GED or HiSet.
2. Five years secretarial and/or administrative support experience.

Skills Knowledge and Abilities:

1. Ability to work independently or as part of a team to achieve assigned tasks
2. Effective interpersonal skills
3. Skills in human relations leadership and conflict management
4. Proficiency in Microsoft suite of applications specifically Excel Word and PowerPoint
5. Effective written and oral communication skills
6. Competency working in a culturally diverse environment or the willingness to acquire these skills

BASIC FUNCTION:

The Special Education Administrative Secretary will initiate and coordinate the clerical and secretarial functions required in effective implementation of special education administrative policies of an administrative unit.

ESSENTIAL FUNCTIONS:

1. Answer telephone direct callers take and deliver messages and return calls.
2. Handle all incoming and outgoing mail and package deliveries.
3. Monitor front door access.
4. Greet and direct visitors as needed.
5. Maintain file documents and employees files.
6. Maintain conference room calendars.
7. Process department paperwork including Network budgets and orders.
8. Process/update the time clock and attendance system as needed.
9. Update reports forms and informational materials.
10. Prepare reports and distribute as requested.
11. Assist with new employee orientation.
12. Disburse forms to other departments/schools.
13. Assist with special projects (Special Education Summer Institute Biometrics Screening etc.).
14. Support building/grounds-related activities (conference/presentation rooms key distribution security etc.).
15. Serve as the building point person for requesting custodial staff support and general maintenance needs.
16. Manage enrollment for Special Education District Wide Programs.
17. Support student scheduling for Special Education District Wide Program.

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

1. Attend work on a prompt and regular basis.
2. Maintain confidentiality.
3. Maintain satisfactory and harmonious working relationships with the public students and other employees.
4. Assist with other duties as may be assigned.

DEPARTMENT: Student and Family Services

REPORTS TO:Director of Student Services

RECEIVES GUIDANCE FROM:Director of Student Services Special Education District Wide Program Administrator

BARGAINING GROUP:DMEA

FLSA STATUS:Non Exempt

FT/PT:Full time

DAYS: 260 days HOURS: 7.5 hours a day

PHYSICAL REQUIREMENTS:

Frequent: standing walking and sitting.

Occasional: bending stooping reaching pushing pulling stair climbing driving lifting (50bls) and carrying (100 feet)

WORKING CONDITIONS:

Constant: Inside

Occasional:outside extremes of temperature and humidity

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties responsibilities or requirements. Individuals may be required to perform anyother job-related instructions as requested by their supervisor subject to reasonable accommodation.

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and/or a motor vehicle record check.

Approved By: DF

Date: 07/2025