Legal Secretary Trainee
Legal Secretary Trainee
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Job Alert
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$ 49379 - 66518
1 Vacancy
Job Description
CAREER DESCRIPTION
LEGAL SECRETARY TRAINEE
Salary may be negotiable within the range listed above based on position requirements and successful candidates qualifications subject to appropriate authorization.
OPEN TO THE PUBLICThis recruitment is being held to establish an Open Eligible List to fill current and future Legal Secretary Trainee positions. This recruitment may also be used to fill positions in similar and/or lower-level classifications throughout the County of Orange.
DEADLINE TO APPLY
This recruitment will be open for a minimum of Five (5) business days and will close onFriday August 8 2025 at 11:59 P.M. (PST).
County Counsel acts as in-house counsel. The primary client is the Board of Supervisors but all County officers and employees receive County Counsels services. Legal services are also provided to some independent local public entities such as the Grand Jury and the Orange County Flood Control District. Legal services are not provided to individual citizens
Click here for more information on the County of Orange.
Click here for more information on theOffice of County Counsel.
THE OPPORTUNITY
The Office of the County Counsel is seeking a motivated and detail-oriented Legal Secretary Trainee to support attorneys across a wide range of legal practice areas. This is an exciting opportunity for individuals interested in gaining hands-on experience in a public-sector legal environment and developing foundational skills in legal clerical support.
As a trainee-level position the Legal Secretary Trainee works under close supervision and receives guidance from senior legal staff. Incumbents will perform a variety of entry-level legal clerical duties while receiving on-the-job training and exposure to multiple legal disciplines in preparation for promotion to the journey-level Legal Secretary classification.
Upon successful completion of the training period and satisfactory performance incumbents are eligible for promotion to Legal Secretary.
There is no permanent status in the Legal Secretary Trainee class. Incumbents who have not been promoted prior to the end of the probationary period will not pass probation.
EXAMPLES OF DUTIES
- Prepare and type a variety of legal forms pleadings and correspondence using standardized templates and written or oral instructions
- Assist with preparing resolutions ordinances and form templates using pre-approved language and procedures
- Create maintain and organize legal case files (both electronic and hard copy) including indexing tracking and retrieving documents
- Use case management systems to generate routine reports maintain calendars and assist with deadline tracking
- Review and verify quotations and legal citations using standard legal references and online resources
- Answer and direct phone calls from the public and other government entities; take and relay accurate messages
- Schedule meetings court appearances and other events in coordination with attorneys and legal staff
- Refer inquiries to appropriate resources and provide general information using internal sources and guides
- Perform other clerical duties as needed to support the legal team
The Ideal Candidate
The ideal candidate will in addition to the minimum qualifications possess knowledge and understanding of the following competencies:Technical Knowledge Legal Expertise
- Familiarity with standard office practices legal terminology and document formats
- Basic understanding of legal filing procedures and forms
- Proficiency in Microsoft Word Outlook and Excel; ability to learn specialized legal software
- Attention to detail in proofreading and organizing case files and legal records
- Performing legal and general clerical work
Organization Time Management Skills
- Planning tasks and setting priorities to achieve both short and long-term goals.
- Effective use of calendars schedules and planning tools to support the team.
Communication Interpersonal Skills
- Using proper English grammar punctuation and spelling with emphasis on composition of both general business and legal correspondence.
- Strong verbal and written communication skills
- Establishing and maintain effective working relationships with co-workers other agency personnel and the public.
- Maintaining open and continuous communication with staff attorneys and other staff concerning assignments upcoming deadlines etc.
Minimum Qualifications - Legal Secretary Trainee
Click here to learn more about the minimum qualifications physical and mental requirements environmental and working conditions for this classification.Recruitment process
Human Resource Services (HRS) screens all application materials for minimum qualifications. After screening candidates who meet the minimum qualifications will be referred to the next step in the recruitment process. All candidates will be notified via email of their status along the process.
Online Assessments (Weighted 100%)
Candidates whose applications reflect the most job-related experience and training will be invited to the online assessments. Only the most qualified candidates will be referred to the next step.Based on the Departments needs the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.
Eligible List
Once the assessment has been completed HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.Veterans Employment Preference Policy (VEPP)
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click hereto review the policy.ADDITIONAL INFORMATION
Email notification:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the site. Please check your email folders including spam/junk folders and/or accept emails ending with and . If your email address should change please update your profile at.
Frequently asked questions:
Clickhere for additional Frequently Asked Questions.
For specific information regarding the recruitment please contactEmmanuel Tamayo by email at or .EEO INFORMATION
- Orange County as an equal employment opportunity employer encourages applicants from diverse backgrounds to apply.
Required Experience:
Intern
Employment Type
Full-Time
