Accounts Payable Coordinator | Full-Time | UBS Arena

Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet.

We are hiring an Accounts Payable Coordinator. If you are passionate about building your financial career in the sports & entertainment industry then we want to get to know you. Bring a willingness to learn your strong analytical skills as you will be preparing and maintaining financial records to track the organizations assets liabilities profit and loss and other related financial activities. You will report directly to the Manager of Finance and will engage frequently with all departments across our six entities.

This role pays an hourly rate ranging from $31.25-$36.06.

Benefits for Full-Time roles: Health Dental and Vision Insurance 401(k) Savings Plan 401(k) matching and Paid Time Off (vacation days sick days and 11 holidays)

This position will remain open until October 10 2025.

UBS Arenaat Belmont Parkismade for music and built for hockey. New Yorks newest premier entertainment and sports venue and home of the New York Islanders is developed in partnership with Oak View Group the New York Islanders and Jeff Wilpon. Thestateoftheartarenaopened in November 2021 and has welcomed numerous top artists including Harry Styles Sebastian Maniscalco Billie Eilish Dua Lipa TWICE Eagles John Mayer Kendrick Lamar and Post Malone. The venue delivers an unmatched live entertainment experience for guests including clear sightlines and premier acoustics.

UBS Arena is at the forefront of sustainability being awarded LEED Green Building Certification in January 2023. The venue also achieved carbon neutrality for operations in Fall 2022 which made it the first arena to do so on the eastern United States seaboard.

Located on the historic grounds of Belmont ParkUBS Arena is located just 30 minutes by LIRR from Grand Central or Penn Station and is easily accessible from across the region via mass transit or car.

• Process Accounts Payable via automated AP System (Coupa)
• Issue Form 1099s.
• Respond to vendor and internal inquiries.
• Weekly AP payment runs.
• Responsible for all aspects of G&A departmental expenses assist with budget and forecasts review and analysis of actual results distributing monthly reports.
• Prepare daily / weekly summary of bank account balances.
• Maintain department deliverable calendar.
• Wire and ACH entry.
• Expense report review and processing.
• Establish process and procedure for requesting approving and tracking fixed asset projects.
• Ensure expenditures recorded as capital adhere to GAAP guidelines.
• Review repairs and maintenance expenditures for potential reclassification to capital.
• Maintain Fixed Asset subledger.
• Review and approve monthly entry for depreciation.
• Distribute fixed asset detail listing to stakeholders as needed.
• At least annually review fixed asset reports for assets no longer in service changes in useful life and adjust the fixed asset subledger as needed.
• Prepare all assigned balance sheet reconciliations including bank accounts prepaid expenses deferred revenues etc.
• Record monthly accruals(compensation payables etc.)
• Produce G&A department reports including current month and year to date line-item expenses v. budget forecast and prior year (as applicable). Distribute to stakeholders meet at least quarterly to review. Answer inquiries and questions as needed.
• Review and record activity by event from third party F&B operator (Delaware North).
• Assist in response to the annual audit and tax information requests.

What you need to be qualified:

• Bachelors degree in accounting finance or related field preferred.
• 2 years of accounts payable experience or other relevant experience. A mix of public and private accounting preferred.
• Prior experience within entertainment or event-driven organization a plus.
• Strong understanding of AP processes and internal controls.
• Experience with NetSuite Coupa ADP Concur and Ticketmaster Platforms a plus.
• Accustomed to working in a fast-paced environment with ability to multi-task and collaborate.
• Ability and willingness to work flexible hours.
• Exceptional account management and organizational skills.
• Passionate and invested in your work.
• Curious to learn and build upon an already existing skill set.
• Motivated self-starter with a no-task-too-small attitude.
• Strong interpersonal and proactive communication skills.
• Strong Microsoft Office skills.

Who you are:

• Accountable: Take ownership of your work and of your projects from start to finish with a keen attention to detail.
• Flexible: Switch gears at a moments notice and adapt to shifting priorities.
• Collaborative: Build cross-functional relationships within the organization and with partners.
• Passionate: Bring energy and a can-do attitude to the role every day.
• Solutions-Oriented: Show off your problem-solving and decision-making skills while focusing on the solutions in every case.

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.