Administrative Assistant II
Administrative Assistant II
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Job Description
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Key ResponsibilitiesManage complex calendars for multiple trauma surgeons including scheduling meetings surgeries and travel.
Coordinate logistics for conferences CME activities and departmental events.
Serve as a liaison between physicians patients and internal departments.
Maintain accurate records prepare reports and assist with data management.
Order supplies troubleshoot IT issues and coordinate equipment maintenance.
Support billing registration and scheduling systems as a super-user.
Handle sensitive communications with professionalism and discretion.
Ideal Candidate
Prior experience as an executive or administrative assistant in a healthcare setting.
Strong communication skills.
Highly organized detail-oriented and able to multitask under pressure.
Proficient in Microsoft Office and data reporting tools.
Calm and confident in resolving conflicts and clarifying discrepancies.
Qualifications
Education
High School Diploma or Equivalent required.
College education preferred.
Can this role accept experience in lieu of a degree No
Experience
Administrative Assistant or Secretarial Experience 2-3 years required preferably within a healthcare setting
Knowledge Skills & Abilities
Proficiency with office procedures and equipment i.e. filing copying scanning printing and faxing.
Proficiency in MS Office.
Ability to proofread and edit written documents.
Ability to use phone system.
Managing ones own time and the time of others.
Strong verbal & written communication skills.
Strong interpersonal written and oral skills.
Ability to use standard office equipment.
Familiarity with medical terminology.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$18.22 - $26.06/HourlyGrade
3EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Employment Type
Full-Time
