Administrative Assistant to the CEO

Elevate your Admin Career - Support our CEO and grow with us! Join a team where your skills make a real difference - and where your growth is just getting started.

Helping Hand a mission-driven nonprofit empowering individuals with disabilities is hiring a skilled and motivated Administrative Assistant to the CEO. This isnt just another admin role it is your launchpad to an Executive Assistant position!

ABOUT THE ROLE:The Administrative Assistant to the CEO plays a vital role in supporting the dialy operations and strategic priorities of the CEO and as assigned other Executive Team members. As a trusted partner this role ensures effective time management clear communication and seamless coordination of tasks and priorities. The Administrative Assistant to the CEO provides high-level administrative and secretarial support to the organization in accordance with agency policies and procedures.

SCHEDULE AND COMPENSATION:

• On-site position weekdays40 hours per week
• Salary range $55000-$58000/year (Salary/Exempt).
• Salary based on skills and experience.
• Up to 8% annual bonus potential
• 403b retirement plan with up to a 4% company match.

HELPING HAND PERKS:

• Purpose-driven work that changes lives.
• Tuition reimbursement and clear career growth opportunities.
• Traditional medical (BCBS of IL) dental and vision insurance.
• Employer-paid Group Life/AD&D Short-Term and Long-Term Disability.
• Team member appreciation events and year-round recognition.
• Employee Assistance Program (EAP) and wellness support.
• Generous PTO including paid holidays vacation accrued sick time and personal days.
• PSLF-qualifying employer under the Federal Public Service Loan Forgiveness Program.

WHAT YOULL DO:

• Be the CEOs right hand and serve as the primary administrative partner by managingcalendars priorities and sensitive communications.
• Lead the planning and coordination of Board meetings internal events donor-related functions and high-level projects.
• Keep everything organized with sharp documentation and smooth logistics.
• Prepare reports presentations and maintain policy and Board documentation.
• Support the Executive Team as needed.
• Handle confidential matters with professionalism and poise.
• Other duties as assigned.

WHAT YOU BRING:

Education:

• High School Diploma or GED required.
• Associates or Bachelors degree in related field preferred.

Experience:

• Minimum of 2 years experience as an administrative assistant/office assistant.

Skill Sets:

• Strong Microsoft 365 skills (Outlook Word Excel PowerPoint)
• Exceptional organization communication and time management.
• Ability to work with discretion adaptability and a mission-first mindset.
• Ability to promote and adhere to company values.
• A commitment to a diverse inclusive and equitable work environment.
• Must possess a valid drivers license with acceptable driving record and proof of personal motor vehicle insurance.

WORK ENVIRONMENT:

• The person in this position needs to occasionally move about to assist others access file cabinets office machinery etc.
• The ability to observe details at a close range (within a few feet of the observer).
• Consistently position self to maintain files in file cabinets or assist others.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

Helping Hand is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. We believe that embracing our differences strengthens our community and enhances the quality of care we provide.