Executive Assistant, Head of Worldwide Events & Experiences
Executive Assistant, Head of Worldwide Events & Experiences
Posted on :
02-08-2025
Employer Active
1 Vacancy
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Monthly Salary
USD 42 - 63
Vacancy
1 Vacancy
Posted on :
02-08-2025
Job Description
Support day-to-day needs of the Head of Worldwide Events and Experiences to ensure their days run smoothly by effectively managing their time to have the greatest calendar management organizing meetings across multiple time zones - in person and virtually. Book and maintain complex travel schedules domestic & international and process expense reports in a timely manner. Plan coordinate and communicate team events such a group meetings team building events off-sites and all hands meetings. Manage team onboarding access and and edit correspondence reports presentations and other documents as and organize internal and external meetings including preparing agendas taking minutes and following up on action items. Act as a liaison between your executive and internal/external stakeholders maintaining professionalism and confidentiality. Submit purchase requests/orders and maintain overall invoice tracking for the team be a point of contact for Finance. Collaborate across the team on multiple calendars and weekly staff agendas. Actively be involved in Facilities projects knowing the teams space and needs across multiple different cities. Collaborate with other assistants across the world to ensure scheduling meetings and travel run smoothly. Accountability for excellent and cooperative relationships with other special projects and initiatives as assigned by the leadership team. Provide on site event support as needed.
- Experience supporting senior level management in an administrative capacity.
- Experience with executive project management
- 10 years of experience
- Excellent organizational and communication skills with an acute attention to detail
- Able to juggle multiple tasks in a fast-paced and time sensitive environment
- Ability to see around corners and prioritize to focus on whats most pressing and important.
- Proven problem-solver with the ability to anticipate change and act efficiently
- Be proactive always two steps ahead of the team calendar and day
- Confident to effectively communicate with senior team members across Apple and their assistants
- Tech savvy to support the overall team with ad hoc and daily requests.
- High level of integrity able to handle confidential and sensitive information with discretion and passion for helping others
- Calm friendly and professional demeanor at all times; a positive and approachable personality; though diplomatic when saying no
- Able to graciously accept last minute requests and jump into projects (even outside your immediate scope) as needed
- Proficiency with a variety of technologies and software tools and a proven ability to pick up new ones as they arise including Apple software like Calendar eApproval Keynote Pages and Numbers and collaboration tools like Slack and Quip
Required Experience:
Director
Employment Type
Temp
Department / Functional Area
Key Skills
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