Administrative Assistant, Regional Office
Administrative Assistant, Regional Office
Posted on :
02-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
02-08-2025
Job Description
Description
ABOUT ASPIRE
Aspire Public Schools operates a network of high-performing college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998in an effort to transform the inequitable racial social and gender outcomes that our communities persist throughAspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.
Our purpose is to prepare our scholars for success in college career and life. At Aspire we set a foundation for our scholars to gain knowledge skills and power to access and make choices for their families and post-secondary lives. Every day our community of students families teachers and staff comes together to learn work and play in an environment grounded in our values of Bienestar (Well-Being) Culture of Belonging Community Partnership Agency & Self-Determination and Joy.
JOB SUMMARY
The Administrative Assistant plays a pivotal role in supporting the daily operations of the regional office at Aspire Public Schools. This position is responsible for managing office communications scheduling and project support to ensure that the regional office runs efficiently. This role involves coordinating events maintaining records and assisting with various projects to support the regional offices administrative needs. The Administrative Assistant also serves as a point of contact for families handling inquiries and providing information as needed.
ESSENTIAL FUNCTIONS
- Provide administrative support for Regional office staff to include copier projects ordering mail handling researching topics supplies control and necessary communications internally and externally
- Handle calls from both internal and external sources (ex. families)
- Support enrollment efforts by responding to inquiries from interested families via phone providing information about Aspire schools and programs and assisting with outreach and marketing tasks to boost regional visibility and student recruitment.
- Summarize communicate and track all incoming family complaints and follow through to a satisfactory compromise with all parties involved.
- Support with coordination of region-wide educational activities meetings and events including logistics and preparations
- Maintain the appearance and organization of the regional offices (including supplies organization design etc)
- Support other Aspire team members as necessary
- Performs related duties as required or assigned.
Additional:
- Demonstrate knowledge of and support the Aspire Public Schools mission vision and value statements including antiracism policies and procedures operating instructions confidentiality standards and the code of ethical behavior
- Perform other related duties as required and assigned.
QUALIFICATIONS
Competencies:
- Highly proficient in administrative support functions
- Excellent organization time management and follow-up skills; strong sense of urgency
- Demonstrated ability to successfully handle multiple projects concurrently
- Ability to work independently
- Ability to anticipate and resolve problems
- Excellent communication and interpersonal skills with a demonstrated ability to write clearly and persuasively
- Strong command of word processing; exemplary spelling and grammar skills
- Ability to maintain the highest level of confidentiality
- Ability to interface well with all departments of the company and to represent the organization in a highly professional manner
- Bilingual-Spanish language speaking and writing (preferred)
- Ability to learn new software
Minimum educational level:
- Two years of college or equivalent work experience
Experience required:
- 3years in an administrative support position in a fast-paced changing work environment
- Proficiency with Microsoft Office Google Suite and/or other comparable software
- School or school district office experience preferred
- Proficiency with additional database systems preferred (e.g. Filemaker Pro Access etc.)
PHYSICAL REQUIREMENTS
- Moving self in different positions to accomplish tasks in various environments including tight and confined spaces
- Remaining in a stationary position often standing or sitting for prolonged periods
- Moving about to accomplish tasks or moving from one worksite to another
- Assessing the accuracy neatness and thoroughness of the work assigned
- Communicating with others to exchange information
- Repeating motions that may include the wrists hands and/or fingers
WORK ENVIRONMENT:
- The work environment characteristics are representative of those in a normal office classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work indoors in a standard office environment computer lab and/or classroom environment.
- Work is performed in indoor and outdoor environments.
- Exposure to dust oils and cleaning chemicals.
- Some exposure to childhood and other diseases in a school environment.
- May be required to work outside of normal workdays and office hours to meet operational deadlines.
Compensation:
Aspire Public Schools is dedicated to our teammates well-being! In addition to a competitive base salary that is benchmarked against local districts and charter schools we offer employees exceptional benefits including paid time off 100% core health benefits coverage on select plans life insurance/long-term disability participation in a CA state retirement plan tuition reimbursement plan and adoption assistance program.
Our salary schedule based on years of experience for this position type is reflected here:
Aspire Public Schools is an equal opportunity employer and does not discriminate on the basis of race color gender religion age sexual orientation national or ethnic origin disability marital status veteran status or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities women disabled persons and veterans.
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Employment Type
Full-Time
Key Skills
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