Admin & Fiscal Support Spec (0081808T)
Admin & Fiscal Support Spec (0081808T)
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Job Description
Description
Title: Admin & Fiscal Support Spec
Position Number:T
Hiring Unit: UH AT WEST OAHU INSTRUCTION INSTRUCTION
Location: UH West Oahu
Date Posted: 07/30/2025
Closing Date: 08/13/2025
Band: A
Salary :salary schedules and placement information
Full Time/Part Time: Part-time50% FTE (Full-Time Equivalency)
Month: 11-month
Temporary/Permanent: Budgeted Temp
Duties and Responsibilities (*Denotes Essential Functions):
- *Provide professional administrative support for the Office of the Vice Chancellor for Academic Affairs (OVCAA).
- *Support the Operations Coordinator in the administrative review and preparation of academic personnel-related documents and transactions.
- *Work with the UH West Oahu Business Office and Human Resources Office to assist in maintaining compliance with fiscal and personnel matters in accordance with Federal State University and UH West Oahu rules and regulations.
- *Assist with the recruitment hiring and onboarding of all new and returning Lecturers and OVCAA Casual hires to include the management of lecturer postings on NeoGov the collection and auditing of new hire forms and certifying I-9 documents in compliance with with federal regulations.
- Assist with the collection of information preparing monitoring tracking and timely processing of faculty overloads in compliance with university payroll deadlines.
- Assist in tracking faculty overload fee schedules and resource allocation for lecturers.
- Perform as a liaison and work closely with other departments (Student Affairs Administrative Services Chancellors Office etc.).
- Other duties as assigned.
Minimum Qualifications
- Possession of a baccalaureate degree in Business Administration or related field and one (1) year of progressively responsible professional experience with responsibilities for business management or human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Functional knowledge of principles practices and techniques in the area of business management human resources or personnel administration demonstrated by knowledge understanding and ability to apply concepts terminology.
- Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with human resources administration business management or related fields.
- Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of human resources administration or business management.
- Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
Desirable Qualifications
- Experience with database creation and management.
- Knowledge of University of Hawaii higher education or public sector organization applicable policies and procedures and relevant practices.
- Experience using computerized human resources information systems.
To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach each required document. A complete application must include:
- Cover letter indicating how you satisfy the minimum and desirable qualifications.
- Resume.
- Names and contact information (telephone number and email addresses) of at least three current professional references.
- Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however original official transcripts will be required prior to employment).
Please do not include any self-identifying photos. Please redact references to Social Security number and birthdates on transcript copies.All requested documents/information will become the property of the University. All minimum qualifications must be met by the hire date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.
Note: If you have not applied for a position before using NeoGov you will need to create an account.
EEO Clery Act ADA
The University of Hawaii is anEqual Opportunity/Affirmative Action Institutionand is committed to a policy of nondiscrimination on the basis of race sex gender identity and expression age religion color national origin ancestry citizenship disability genetic information marital status breastfeeding income assignment for child support arrest and court record (except as permissible under State law) sexual orientation domestic or sexual violence victim status national guard absence or status as a covered veteran. For more information or inquiries regarding these policies please refer to the following link: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Employment Type
Full-Time
Key Skills
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