Administrative Assistant
Administrative Assistant
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Job Description
How will you CONTRIBUTE and GROW
The main function and purpose of this position is to provide support to the production team in terms of procurement quality document management production data management and employee payroll management. The incumbent acts as a liaison provides support and promotes ALCs quality and safety objectives.1. Manages production data: Extracts production reports for the factory on a daily and monthly basis. Produces and analyzes daily production data to generate indicators that help management make decisions. Ensures the creation of production orders.
2. Controls inventory and the purchasing process: Maintains inventory of basic products. Acquires the raw materials necessary for production and complies with the appropriate corporate procedures. Makes purchase requisitions and issues manual requisitions as needed. Serves as the point of entry for all site requisitions in order to manage the ordering and receipt of parts and equipment (including projects and tools). Monitors orders and expenses.
3. Quality/safety: Understands and implements the procedures described in the relevant quality manual. Ensures that procedures and forms are up to date. Reports any safety issues to a member of the safety committee. Conducts daily monthly and annual checks of welding products equipment cylinders and items. Ensures understanding and monitoring of the quality process including the proper completion and archiving of forms.
4. Provides operational support: assists shipping/receiving with daily tasks during periods of increased workload and provides temporary cover during holidays. Ensures the adjustment of scrap and transfer inventories and supports the adjustment and control of product inventories in shipping and receiving through their overall view of site inventories.
5. Ensures the smooth running of human resources activities at the plant: Prepares biweekly payroll reports keeps vacation schedules up to date and forwards staff requests and forms to the human resources department.
6. Process improvement: Works with the team and other cross-functional teams to continuously improve work processes. Analyzes activities identifies causes of operational issues and proposes appropriate corrective measures.
#LI-DNI
Are you a MATCH
Education and knowledge
Qualifications: Post-secondary
Training: training in Quality Systems (ISO)
Knowledge: Oracle Spreadsheets (Excel/Google Sheets Word/Google Docs)
Required Experience:
3 to 5 years of experience in similar roles
Key Competencies:
1. Planning skills: defines objectives and ways to achieve them. Identifies necessary resources. Anticipates future situations and establishes action plans. Allocates and uses available resources effectively. Acts according to plans and sets priorities. Uses methods systems and work tools effectively.
2. Initiative: takes action proposes ideas or solutions spontaneously without waiting to be asked. Uses all available resources before asking for help. Sets own performance goals and deadlines.
3. Leadership: exerts a positive influence on others. Easily obtains the cooperation of others. Is as interested in people as in results.
4. Technical skills: masters the concepts tools and methods related to their work. Meets the professional requirements of their field of activity. Keeps up to date with developments in their field. Proficient in spreadsheet software Excel or Google Sheet formulas and macros for presenting and extracting data analyses.
5. Team spirit: shares knowledge and experience. Collaborates and makes themselves available. Listens seeks information and takes into account the needs ideas and opinions of others.
6. Decision-making: makes decisions quickly after analyzing the situation. Takes action based on priorities to adapt to changing internal and external situations and contexts in order to satisfy customers. Takes responsibility for the consequences of their decisions.
Our Differences make our Performance
At Air Liquide we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees our customers patients community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent both individually and collectively and it helps foster our ability to innovate by living our fundamentals acting for our success and creating an engaging environment in a changing world.
Employment Type
Full-Time
