Administrative Associate II
Administrative Associate II
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Salary Not Disclosed
1 Vacancy
Job Description
Title: Administrative Associate II
Employee Classification: PE
Pay Grade: PE 08
Division: Academic and Student Affairs
Subdivision:Associate Dean
Department: College of Education
Campus Location: Main Campus
General Summary
Plan and coordinate administrative and operational activities in support of an Academic Department Head Director or equivalent level staff administrator of a moderate- to large-sized department with broad authority to make commitments within designated areas of responsibility.
Principal Duties and Responsibilities
- Coordinate the preparation of budgets grant applications proposals status reports and financial statements.
- Oversee the preparation of budget projections and plans including staffing requirements.
- Review and approve staffing plans and transactions such as definitions of duties reporting relationships selection and assignment of staff and performance evaluations.
- Assist with moderately complex administrative/operational activities such as course and/or program development committee activities and special projects.
- Conduct studies of and recommend space allocation facility renovation and construction and equipment purchases.
- Coordinate the development and implementation of administrative policies and procedures.
- Interview hire train and evaluate the performance of support supervisors and staff.
- Represent the Department to other administrators and to outside agencies with broad authority to make commitments on administrative policies and procedures.
- Resolve operating problems and employee/student complaints and grievances.
- Monitor the financial status of budget allocations and/or research projects.
- Review and approve expenditures on materials equipment support staff and travel.
- Prepare monthly and yearly projects of unit operations and associated costs.
- Perform related Departmental duties as required.
Minimum Qualifications:
Knowledge of accounting and financial principles and business administration typically acquired through the completion of a Bachelors degree in Business Administration Office Technology or related field is necessary.
Three years administrative/office management experience is necessary.
If this position works directly with grant funded projects prior experience with grant writing and budgeting may be required.
Preferred Qualifications:
Additional qualifications specific to area of assignment may be desirable.
Special Instructions:
N/A
Appointment Percentage:
100%
Required Experience:
IC
Employment Type
Full-Time
