Site Facilities Coordinator (Site Focal)
Site Facilities Coordinator (Site Focal)
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Job Description
Company:
Boeing United Kingdom LimitedPosition Purpose
Boeing Global Enterprise Services (BGES) provide internal services to 100 non-US locations in 34 countries ensuring safe secure & compliant operations in an effective and efficient delivery model for our stakeholder communities. The team reports into Boeing Global supporting regional teams and works in close collaboration with Enterprise Services Global Real Estate Facilities and Asset Management Indirect Supply Chain Enterprise Financial Services Security & Fire Protection IT&DA and HR Services to deliver a global capability.
Responsibilities
The Site Facilities Coordinator (Site Focal) role is positioned to ensure the smooth and seamless operation of the Bristol offices providing multi-disciplinary business process and administrative support to the residents working closely with internal business functions and external contractors and suppliers.
Provides administrative personnel and customer support to facilitate on-site activities. Supports project and process plans and in the implementation of policies and procedures. Develops and maintains relationships and partnerships with customers stakeholders and peers. Supports multiple administrative processes. Responds to customer requests. The Bristol site is a very busy location which provides facilities for approx. 700 employees and attracts a high volume of visitors.
Duties will include (but are not limited to):
Input and track all facility related issues through supplier web based platforms to completion with consistent resident communications and fix timelines being provided.
Build relationship with FM providers to ensure Boeing site operation consistency is adhered.
Responsible for raising purchase requisitions for facility related items through procurement internal business systems.
Invoice management support for facility and business procurement when required.
Development and management of Site Emergency Planning including documentation updates through internationally provided processes templates and testing.
Accountability for ensuring that all Health and Safety policies and procedures are systematically applied in order to facilitate the safe secure healthy and compliant operation of site activities.
Support Reception desk duties as required.
Maintains Site records including management of accounts and facility OEM manuals.
Internal business support SharePoint management.
Occasional support to cover as Business Support Specialist/ Site Focal for other sites.
Opportunities to support projects across the region in a support or leadership capacity.
Skills and Competencies
Must be a proactive assertive high energy individual and can work efficiently in an environment where priorities can change frequently.
Must be highly responsive to the needs generated by the day-to-day activities of the site and business management requirements.
Should exhibit mature and independent judgment initiative and flexibility.
Able to solve problems as they arise and use initiative or seek clarification as appropriate.
High levels of discretion are required. Demonstrated experience of working in a confidential environment.
Precise accurate and meticulous and have outstanding organizational skills.
Be capable working well with others.
Excellent communication skills; both verbal and written communication.
Have experience working with and building relationships with a wide range of individuals/business partners within an organization.
Be computer literate with excellent experience of MS Office. Word Excel and PowerPoint are essential.
Experience with Environmental Health and Safety is beneficial
A prior facilities role is a requirement.
The Boeing benefits package goes above and beyond focusing on your physical emotional financial and social well-being. Heres a snapshot of what we offer:
- Competitive salary and annual incentive plans
- Continuous learning - youll develop the approach and skills to navigate whatever comes next
- Success as defined by you - well provide the tools and flexibility so you can make a meaningful impact your way
- An inclusive culture - youll be embraced for who you are and empowered to use your voice to help others find theirs
- Excellent Adoption and Parental leave options
- 23 days plus UK public holidays and a Winter Break between Christmas and New Year
- Pension Plan with up to 10% employer contribution
- Company paid BUPA Medical Plan
- Short Term Sickness: 100% pay for the first 26 weeks
- Long Term Sickness: 66.67% of annual salary from 27th week
- 6x annual salary life insurance
- Learning Together Programme to support your on-going personal and career development
- Access to Boeings Well Being Programs tool and incentives
Additional Information
Preferably experienced in working in a multicultural environment.
Must have a flexible approach
Occasional travel to other UK offices will be required
Please note this is an ONSITE position
Language Requirements:
Not ApplicableEducation:
Not ApplicableRelocation:
Relocation assistance is not a negotiable benefit for this position.Security Clearance:
This position requires the ability to obtain United Kingdom Security Check.Visa Sponsorship:
Employer will not sponsor applicants for employment visa status.Contingent Upon Award Program
This position is not contingent upon program awardShift:
Not a Shift Worker (United Kingdom)Required Experience:
IC
Employment Type
Full-Time
