Business Coordinator III
Business Coordinator III
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Job Description
Job Title
Business Coordinator IIIAgency
Texas A&M University Health Science CenterDepartment
SOM Finance CentralizedProposed Minimum Salary
CommensurateJob Location
Bryan TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education innovative research and team-based health care delivery.
What we want
The Business Coordinator III for COM Business Affairs under general supervision provides staff support and coordination of a variety of business activities requiring independent judgment including reviewing business documents and assisting in developing monitoring and reporting accounts and budget data with limited supervision.
What you need to know
Salary: Will be commensurate based on the selected hires education and experience.
Special Instructions: A cover letter resume and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.
Qualifications
Required Education and Experience
Bachelors degree in relevant field or an equivalent combination of education and experience.
Four years of related experience in general office accounting or personnel operations.
Preferred Qualifications
Proficient in Microsoft Excel Word PowerPoint and Outlook and Video Conferencing Applications.
Experience working in a University setting
Knowledge Skills and Abilities
Ability to multitask and work cooperatively with others.
Knowledge of word processing and spreadsheet applications.
Interpersonal and communication skills.
Planning and organizational skills.
Microsoft Office Suite
Responsibilities
Financial Oversight and Budget Management
Coordinates and reviews monthly and annual financial reports.
Informs supervisor when accounts are reaching low balances.
Prepares reviews and audits reconciliations of accounts.
Develops monitors and reports unit budget activity.
Conducts monthly account audits within 30 days of monthly close for all accounts within BCS Campus Military Units Rural Medicine Administrative Departments and the Deans Office.
Assists with financial inquiries by gathering analyzing summarizing and interpreting data for higher level reporting.
Assists in proposing solutions to complex financial problems
Assists in annual fiscal year closing activities and drafts new fiscal year plans.
Reviews billing accounts to ensure they are in good standing.
Emburse Travel and One Card Payment Process
Provides expertise and coordination on purchasing and travel activities for departments.
Oversees reconciliation of expense reports in Emburse for purchasing and travel.
Processes Emburse expense reports for personnel within the office of BCS Campus Military Units Rural Medicine Administrative Departments and the Deans Office.
Monitors outstanding Concur report for Payment and travel cards. Responsible for monitoring card limits and increases balances upon request.
Acquires and uploads all necessary receipts allocates expenses to appropriate accounts submits expense report within 30 days of travel. When travel receipts are not received within 30 days of travel contacts traveler to request the same and any other documentation. Consistently communicates with departments on these outstanding items.
Reviews audits and reconciles all accounts used for expense reports.
Remains current on state and local FMO travel regulations and processes and updating COM procedure guidebook when necessary. Trains other staff appropriately.
Interprets and ensures compliance with TAMU purchasing and travel guidelines.
Purchasing and Financial Transaction Management
Serves as an approver and back up signer of vouchers and requisitions. Serves as liaison with financial payroll and human resources departments.
Oversees accounts payable and account maintenance duties such as auditing reviewing and receiving vouchers and requisitions in Aggie Buy.
Researches outstanding encumbrances and post status notes to monthly verification report. Review prior month notes on encumbrances and resolve any outstanding issues. Coordinates the processing of DBRs PCTs and budget transfers.
Coordinates individual reimbursements to faculty staff visitors and students for out-of-pocket purchases.
Ensures all departmental transactions follow state purchasing guidelines.
Assists with the inventory process related to purchasing.
Creates and updates Marketplace products
Cash Handling Activities
Creates deposits of checks and cash received according to the TAMU System cash handling policy in iPayments for COM for BCS Campus Military Units Rural Medicine Administrative Departments and the Deans Office.
Reviews and audits cash handling activities to ensure compliance with university policies.
Communicates cash handling procedures to staff.
Compliance and Policy Oversight
Provides training and guidanceto staff on new and current financial regulations and accepted practices for COM TAMU and TAMUS
Advises administrative staff in BCS Campus Military Units Rural Medicine Administrative Departments and the Deans Office regarding purchasing travel and cash handling policy and procedures.
Verifies iPayment transactions post accurately to accounts.
Business and Practices and Career Enhancement
Composes standard business-related correspondence.
Maintains knowledge for using all finance and accounting software and business practices.
Participates in educational opportunities; read professional publications; maintain personal networks; participate in professional organizations.
Attends finance related conferences and other finance related events on campus.
Positively interacts with students faculty and staff
Why Texas A&M University
We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events state-of-the-art recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical prescription drug dental vision life and AD&D flexible spending accounts and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learningtraining webinars and limited financial support to attend conferences workshops and more
Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
Living Well a program at Texas A&M that has been built by employees for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
