Director of Special Events and Protocols
Director of Special Events and Protocols
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Salary Not Disclosed
1 Vacancy
Job Description
The Director of Special Events & Protocols is responsible for advancing excellence through effective planning development and execution of the Universitys signature events and other President-hosted events. This position works directly with the Office of the President for protocols and events hosted by the President and the office of University Marketing and Communications for all other events and related communications planning.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Plans and implements events hosted by the Office of the President and other key events identified by the Office;
- Leads managing a three-year rolling calendar for scheduling signature events
- Collaborates/consults with the appropriate person for planning and implementing signature events;
- Creates communications related to these events such as invitations program design (run of show) and development and script writing and/or talking points
- Assists with the role of the Presidents spouse in preparing and planning President-hosted events when necessary;
- Advises University schools and campus departments about their key events to ensure they accurately support the Universitys strategic goals mission and brand; advises on protocols related to the President and the Presidents spouse especially as it relates to programs and events;
- Manages the presentation of signature and other key events on the Universitys web calendar;
- Works collaboratively with the University communications team on event promotion plans and marketing materials;
- Works collaboratively with the University communications team to manage event logistics and to maintain an inventory of event branding items (backdrops banners signage and other items);
- Completes event surveys and assessments to determine success in reaching target audiences;
- Manages dignitary speaker and award approval process;
- Updates and maintains award recipients lists;
- Performs other duties as assigned.
QUALIFICATIONS:
- Bachelors degree from an accredited college or university
- Five years professional experience in event management and communications.
- Must have valid drivers license motor vehicle liability insurance and personal injury insurance; or have a self-reliant source of transportation to conduct business on a daily basis.
- Must clear and maintain a favorable background investigation and clearance.
- Must have the ability to demonstrate advanced skills in MS Office (Word Excel and PowerPoint). Uses various software applications such as spreadsheets organizational charts or SmartSheet project management software or similar.
- Must have excellent verbal and written communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university.
- Must have a high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team.
- Must have strong self-judgment abilities to assist in the preparation of department personnel policy information. Use discretion to complete work assignments. Initiative is frequently required to complete work assignments. Decisions are made regarding policy interpretation and individual work priorities
- Must have the ability to demonstrate a capacity for leadership and the commitment to work collaboratively with a diverse and dynamic community.
- Must have a high attention to detail and be able to organize workflow coordinate activities balance simultaneous projects without loss of efficiency in a multi-tasked environment and manage multiple priorities to meet deadlines.
- Ability to demonstrate knowledge of best practices in web writing to keep web content up-to-date accurate and engaging; Proficiency in WordPress and other content management solutions including basic HTML to make web edits; Ability to demonstrate knowledge of web social media and print communications.
- May be required to work more than 40 hours during the work week.
- Bilingual preferred (English/Spanish with the ability to understand and to make ones self understood by Spanish-speaking individuals).
PHYSICAL DEMANDS:
- Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day to day business.
- While performing this role the employee will be regularly required to sit walk and stand; talk and hear both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds.
- Specific vision abilities required by this position include close vision distance vision and the ability to adjust focus.
- Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner.
- Constantly operates a computer and other office productivity machinery.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
St. Marys University is a Hispanic-Serving Institution and an Equal Opportunity Employer.
Required Experience:
Director
Employment Type
Temp
