Department Assistant - Compliance

To advance the colleges mission vision principles values and strategic initiatives through continuous improvement decisions and support of compliance processes critical to student success in health programs.

GENERAL JOB SUMMARY:

Under moderate to limited supervision the Compliance Coordinator supports the Health Programs by tracking verifying and maintaining student and faculty compliance records to meet clinical regulatory and institutional requirements. This role interacts directly with students external agencies and faculty to ensure students are cleared for clinical participation. The coordinator will also support office operations assist with student communication and serve on the Background Check Committee.

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement Empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability Working together with a willingness to take ownership and account for our actions.
• Champion Service Anticipating needs and creating a welcoming diverse and inclusive environment.
• Perseverance Commitment to excellence even in the face of adversity or delay in achieving success.
• Lead Regardless of title through positive influence.

• Monitor and manage student and faculty compliance documentation including immunizations TB testing CPR certification physical exams background checks and drug screenings.
• Serve as a liaison between Kirkwood and third-party compliance management vendors (e.g. CastleBranch).
• Maintain and update compliance databases and spreadsheets accurately and in a timely manner.
• Communicate directly with students and faculty regarding compliance deadlines missing documentation and status updates.
• Collaborate with program directors and clinical faculty to ensure compliance status is clearly communicated and updated.
• Participate as an active member of the Background Check Committee to evaluate clinical eligibility.
• Generate compliance reports and audit data for department leadership accreditation purposes and clinical partners.
• Provide front desk coverage: greet students and visitors answer phones respond to email inquiries and redirect as needed.
• Support departmental mailings meeting coordination file organization and office supply inventory.
• Assist with department clerical functions as needed.
• Provide support for department events and onboarding processes.
• Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

• Represent the college in a positive professional and service-oriented manner.
• Maintain strict confidentiality of student and faculty records and sensitive data (FERPA and HIPAA compliance).
• Display initiative and follow-through on assignments while managing multiple priorities.
• Demonstrate adaptability and collaboration within a cross-functional team.
• Communicate clearly both verbally and in writing with internal and external stakeholders.
• Establish and maintain positive working relationships with students faculty staff and partners.
• Welcome and value individuals of all backgrounds and contribute to an inclusive environment.

Position involves working in an office setting.
Occasional (1033%) standing pushing pulling and grasping.
Frequent (3466%) reaching and viewing a computer and other close visual work.
Constant (67100%) sitting walking repetitive motion talking and hearing.

• High school diploma or equivalent plus two years of related administrative experience; or Associates degree in a related field.
• Proficiency with Microsoft Office Suite (especially Excel and Outlook) and ability to learn compliance tracking software.
• Experience managing records or databases in a professional setting.

PREFERRED QUALIFICATIONS LICENSES CERTIFICATIONS OR REGISTRATIONS:

• Associates degree or higher in healthcare business education or a related field.
• Experience working with compliance tracking platforms (e.g. CastleBranch).
• Experience in a healthcare or higher education setting.

It is the policy of Kirkwood Community College not to discriminate in its programs activities or employment on the basis of race color national origin sex disability age sexual orientation gender identity creed religion and actual or potential family parental or marital status. If you have questions or complaints related to compliance with this policy please contact the Vice President Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students) 6301 Kirkwood Blvd. SW Cedar Rapids IA 52404 or the Director of the Office for Civil Rights U.S. Department of Education Cesar E. Chavez Memorial Building 1244 Speer Boulevard Suite 310 Denver CO 80204-3582 Telephone:FAX: TDD Email:.