Office Manager
Office Manager
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Job Description
The Office Manager keeps the office spinning right round by keeping our office up-to-date informed and organized! If youre a master of office procedures we have a great opportunity for you! Our Lamar office in St. Cloud Minnesota is now hiring a new management team member to help us bring outdoor advertising campaigns to life for brands in St. Cloud MN and the surrounding areas.
The purpose of the Office Manager is to handle all administrative functions and responsibilities as well as maintaining payroll hours and working closely with Human Resources on company-wide policies and regulations. This position will most likely serve as the sole administrative personnel in the office but may also supervise one additional employee.
Lamar Advertising has been named as a Best Company to Work For in U.S. News & World Reports annual ranking.
- Learn more about us on our officialYouTube channel.
- Check reviews and company updates on ourGlassdoor page
What you can expect from us:
- A Monday-Friday 8:00 am - 5:00 pm work schedule
- An hourly range of $23 - $28/ hour dependent on relevant experience and qualifications
- 120 hours of paid time off (PTO) that increases with tenure
- 12 paid company holidays including Presidents day and Juneteenth
- A comprehensive 6-week training program
- Career advancement opportunities
- Ongoing professional development and internal leadership programs to maximize your career potential
- Multiple medical plan options and health savings account
- Hospital Critical Illness and Accident coverage
- Short & long-term disability and paid parental leave
- Employee Stock purchase plan
- 401k plan with company match
- Wellness program incentives such as medical plan premium holidays and HSA contributions
What we are looking for in YOU:
- Requires an excellent command of the English language both written and verbal.
- Skill in speaking with persons of various social cultural economic and educational backgrounds
- Requires continual attention to detail in composing typing and proofing materials establishing priorities and meeting deadlines
- Strong work ethic someone who takes great pride in professionalism responsibility and is proactive
- Must be able to work independently and as a team member
- Must possess proficiency in Microsoft Office Suite (Word Excel PowerPoint)
- Ability to use fax machine copiers scanners and binding machines
- Requires the ability to handle different challenges each day and adequately prioritize those demands
Education and experience:
- High School Diploma or Equivalent
- A college degree in Business Business Administration or related field is preferred
- 2 years of experience in an office environment is lieu of experience college education will be accepted
- Or another equivalent combination of education and experience
Please note: Upon submitting your application you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test!Not completing this assessment could result in disqualification from consideration for this position.
Candidates with a disability in need of an accommodation to fulfill our application requirements should email
A day in the life:
- Maintain accounts receivables for the company office. Includes making calls sending correspondence updating the ATB (Aged Trial Balance) and communicating with the sales department about past due accounts
- Responsible for updating the billing system including client information accounts and contracts
- Maintain accounts payable for the company office. Includes processing invoices recording pertinent information (company date amount etc.) coding invoices to the correct department and sending invoices to corporate for payment
- Act as a liaison at the local office for corporate Human Resources. Includes assisting in the hiring and affirmative action process maintaining employee information assisting employees with benefit questions workers compensation and assisting with any other human resource requirements needed.
- Provide administrative assistance to all employees at the office as needed such as assisting the sales department prepare contracts answering collections questions providing invoice copies assisting operations employees with payroll etc.
- Provide information including compensation to corporate departments (Payroll Human Resources Credit department Accounts Payable Accounts Receivable etc.) as needed
- Run errands for the office as needed. For example going to the post office for stamps sending certified mail making deposits etc.
The following duties may vary depending on location need:
- Will most likely serve as the sole administrative personnel at the office and perform additional duties such as: answering phones typing correspondence inputting and researching data logging in and ordering production taking and uploading POP photos charting responsibilities (digital and/or static structures) and managing social media content
- May support Operations with administrative duties such as: maintenance of OSHA logs handle Operations Managers and GMs expense reports upon request misc. truck mileage reporting petty cash etc.
- May supervise one other administrative staff
- Complete any special requests/projects from General Manager Sales Manager or Operations Manager
Physical Demands and Work Environment:
- The primary work environment for this position is an office.
- The physical demands for this position include light lifting seeing (with a focus on reading acuity and depth perception) and talking.
- Nights spent away from home traveling are less than 10%.
Lamar is an EEO/AA employer including Individuals with Disabilities Protected Veterans and any other State or Federally protected characteristic.
Please note:Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.
SMS and Email Communications:By providing your contact information and submitting this form you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities hiring events and career-related updates. Message and data rates may apply. You can opt out at any time by emailingor replying STOP to text messages. Your information will be processed in accordance with our.
Disability Self-Identification:When applying for a job with Lamar you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why were asking for this information!
California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include for example name address phone number and other contact information employment history and reference contact information and any other information provided by an applicant to Lamar. By submitting an application you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.
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Required Experience:
IC
Employment Type
Full-Time
