WSH: High School Athletic Event Manager, INTERNAL APPLICANTS ONLY (Stipend)

Position Duration: Fall Season August 2025-November 2025

Purpose: The High School Athletic Event Manager will help provide a safe well-organized event for student athletes and event attendees and to provide support as directed by High School Administration at athletic events.

Essential Functions: (This list is not exhaustive and may be supplemented as necessary)

• Check on gym/field set up and assure that the game area is ready to play at least 45 minutes prior to contest.
• Ensure that the manager is available one hour prior to the first event or game for the evening.
• Assist with the set-up of the athletic fields/game areas per the direction of the administrator in charge and work with the custodial staff to ensure that this takes place.
• Welcome and greet the officials unlock officials changing area before during and after the game. Create a safe exit and environment for officials leaving the facility. Provide water and other needs as requested by officials before during and after the contest.
• Welcome and greet the visiting team coaches and administrators providing them with a clean locker room facility. Ensure locker room is locked during game play and open immediately upon game conclusion and half time. Create a safe exit for team upon conclusion of the game.
• Monitor and assist in the management of fans. Assure that fans are in the appropriate seating areas and that they are respectful of the facilities and of other fans at the venue. This includes managing the use of noisemakers signs appropriate attire and use of profanity vulgar language or gestures.
• Be visible to event participants and able to assist as the event coordinator.
• Work with home coaching staff to identify needs prior to the game and coordinate duties of the event.
• Keep aisles and exits clear and unlocked.
• Coordinate special activity nights extended half times and parent and senior nights with the athletic office and coaches involved and communicate this to the opposing coach and administration and officials.
• Enforce district and league regulations and guidelines for the contest being played.
• In the event of an emergency and in the absence of a building administrator do what is necessary to ensure the safety of all participants and spectators. This includes following the emergency guidelines and procedures for that event.
• Provide first aid and sound judgment regarding calling emergency personnel in the event of injury or accident.
• Prior to the event work with the athletic office to ensure that all volunteer and game workers (ticket takers security table help announcer press box help clock and book workers etc.) are in place and identify a way to communicate with them in case of last minute changes or substitutes that may be needed.
• Work with the athletic training staff to ensure participant and spectator safety and security on any medical issues.
• Identify and work with police and security personnel when there is parking or security issues.
• File appropriate accident reports when there are injuries or accidents that occur at events.
• Have a working knowledge of the sound system volume and music being played before during and after events and games.
• Work with custodial staff on emergency plans on malfunctions of equipment and power outages and have a communication and backup plan in place to implement.
• Assist with the tear-down of athletic fields/game areas per the direction of the building administrator and in conjunction with the custodial staff.
• Assure that all equipment related to the event is put away and secured.
• Assure that all offices locker rooms and other areas not necessary to the event are locked and secured during the event.
• Work with custodial staff to properly address any and all restroom issues and work to make sure restrooms are fully stocked with supplies and are clean and functional during contests.
• Communicate with custodial staff ticket staff training staff administrators and coaches before during and after the event using cell phones radios etc. and then ensure that these devices are collected and secured if needed after the event.
• Ensure that ticket staff is in place doors are unlocked and event security is on site.
• Work with the Athletic Office and ticket personnel to ensure that rosters/programs are at the ticket entrance.
• If needed assist ticket sales staff with ticket/gate reconciliation
• If needed be responsible for gate and concession deposits.
• Communicate following game or event with the athletic office about the game or event any problems or incidents or matters that need follow up attention from the athletic office or administrators.
• Other duties as required.

Skills Knowledge and Abilities:

• Strong communication skills.
• Ability to work in a positive way with students parents and community members.
• Knowledge of district and league regulations and guidelines for each event.
• Ability to move lift and set up event equipment.
• Knowledge or ability to learn how to set up and use the sound system and scoreboards.
• Ability to work with coaches officials and administrators to assure a safe environment for participants and spectators.
• Ability to provide leadership that assures student and spectator safety in emergency situations.
• Ability to address challenging conflict and situations that arise with unruly fan or spectator behavior during games and work with security personnel

Experience: Experience working with students and community at athletic events required. Coaching or teaching experience preferred.