Office Coordinator
Office Coordinator
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Job Description
POSITION DESCRIPTION
Position Title: OFFICE COORDINATOR
Reports To: SR. DIRECTOR HUMAN RESOURCES
Direct Reports: No Functional Unit: HUMAN RESOURCE DEPARTMENT
FLSA Status: Exempt Position Type: Full-Time
Office Location: Denver
THE COMPANY
Onward Energy is an independent power platform that owns and operates over 7000 MW of utility-scale wind solar and natural gas generation projects across the U.S. Our Vision is to reliably power a sustainable future. Our Mission is that as North Americas premier independent power generator we will deliver renewable and reliable power to our customers opportunities to our employees sustainable returns to the families who invest in us and a better world to the next generation. Based in Denver New York and Charlotte Onward Energy is a company where people and power are always on. We are where renewable meets reliable. See for more information.
THE CHALLENGE
We are seeking a Corporate Office Coordinator to support the day-to-day operations of the Denver New York and Charlotte Corporate Offices and provide high-quality administrative support. This role requires strong organizational and communication skills excellent attention to detail and the ability to manage competing priorities in a fast-paced collaborative environment.
PRIMARY RESPONSIBILITIES
Office & Facilities Management
- Manage daily office operations including supply stocking vendor coordination and general office upkeep
- Oversee kitchen and breakroom needs including snacks beverages and coffee equipment
- Coordinate office maintenance and assist with space planning efforts
Mail & Shipping Coordination
- Handle incoming and outgoing mail shipping logistics and supply restocking for both Denver and NY offices
- Prepare and send labels and packages for HR employee engagement and company-wide needs
New Hire Onboarding Support
- Organize and deliver onboarding items including welcome boxes badges parking and office tours
- Coordinate onboarding logistics with the new hire to ensure a smooth and engaging new hire experience
- Conduct an office and building tour
Event & Meeting Support
- Assist with logistics for internal events including the HR retreat holiday celebrations and Board visits
- Support on-site preparations and coordination for quarterly board meetings with food supplies and forecasted needs
Employee Engagement & Recognition
- Plan and execute monthly engagement activities monthly birthday lunch anniversary recognition program GSD award program and team celebrations
- Coordinate and distribute company swag and milestone gifts (anniversaries celebrations condolences)
- Manage branded swag projects from concept to delivery and other corporate gifts
- Execute annual swag orders and ensure consistency across all corporate locations
Finance & Expense Management
- Submit and reconcile expense reports for designated executives and stakeholders
- Maintain accurate records and ensure timely processing in line with company policies
THE PROFILE TO SUCCEED
- Proven ability to manage multiple tasks and deadlines with a high degree of accuracy
- Strong organizational and time-management skills; highly detail-oriented
- Excellent written and verbal communication skills
- Comfortable working both independently and collaboratively in a team environment
- Proficiency with Microsoft Office Suite; experience with Workday or expense systems
- Professionalism confidentiality and a customer-service mindset
PHYSICAL REQUIREMENTS
Must be able to accomplish physical requirements with or without reasonable accommodation.
- Ability to sit stand talk hear and use close and distance vision
- Ability to lift and/or move up to 10 pounds
- Occasional travel (up to 10%) may be required
THE TEAM
The Onward Energy team is comprised of industry professionals who embrace our values of accountability adaptability collaboration and excellence. We are solution-oriented people-first and committed to supporting one another as we grow.
THE WORK ENVIRONMENT
The position functions in a smoke and vape free professional office environment. The role routinely utilizes standard office equipment such as laptop computer phone and scanner/photocopier.
THE TOTAL REWARDS
If you require an accommodation for any part of the employment process due to a disability to .
EEO STATEMENT:
Onward Energy is an Affirmative Action Employer Females/Minority/Veterans/Disabled/Sexual Orientation/Gender Identity.
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Required Experience:
IC
Employment Type
Full Time
