Charge Card Analyst
Charge Card Analyst
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Job Description
Title: Charge Card Analyst
State Role Title:Financial Services Spec II
Hiring Range: $57733 - $75000
Pay Band: 5
Agency: Department of Accounts
Location:JAMES MONROE BUILDING101 North 14th StreetRichmond VA 23219
Agency Website: Type: General Public - G
This position has a hybrid work schedule with three days/week working in the office in downtown Richmond VA.
The Department of Accounts (DOA) seeks a qualified individual to work in the Charge Card unit (within Finance & Administration) as a Charge Card Analyst.
DOAs mission is to provide a uniform system of accounting financial reporting and internal control adequate to protect and account for the Commonwealths financial resources while supporting and enhancing the recognition of Virginia as the best managed state in the union.
Job Duties
This position works with agencies institutions vendors and the State Charge Card vendor to complete daily activities related to the Virtual Payables (VP) program and Charge Card program. Monitors the hotline and email account; reconciles and processes the monthly multimillion dollar VP statement; researches and resolves outstanding payments; provides regular reporting on the program; identifies and recommends payment solutions using data mining methods; recommends system modifications; identifies best practices and internal controls; develops formal documentation and guidelines; develops and performs audits based on potential areas of misuse or industry changes; evaluates and proposes recommendations for program policy and system enhancements; establishes updates and deletes access accounts for all online system access; researches and provides resolution to charge card administration problems for customers; communicates with charge card vendor; reconciles daily transmissions to vendor for payments on the Purchase Card and Travel Card programs; works with customers on non-compliance with policy; and maintains files. Research and prepare responses as well as coordinate requested data from the data owners for FOIA requests.
May be required to perform other duties as assigned and may work after hours on occasion to support business unit demands.
Minimum Qualifications
Knowledge of accounting; finance; financial systems development; and Microsoft Office programs (Word Excel Access and PowerPoint). Enhanced knowledge in Excel with ability to complete pivot tables vlookup and other formula features.
Strong organization; process improvement; analytical; and oral and written communication skills.
Ability to record compile and perform complex analysis/reconciliations of a variety of financial data; prepare written documentation to support findings; research and resolve financial issues; communicate effectively with internal/external staff; collect maintain and secure vendor data; research and resolve financial issues; read understand and apply technical and complex rules; write policies and procedures; and work independently in a professional manner in a fast paced environment. Ability to multitask in a fast-paced environment.
Additional Considerations
Education or experience in accounting business or a related field preferred.
Experience working as an analyst; experience interpreting policy procedures laws and applying them; experience analyzing/auditing financial data; providing remote customer service; identifying best practices or internal controls; recommending IT system modifications; data mining; Oracle PeopleSoft Financial applications; knowledge of Cardinal Financial system working with a charge card program; and Bank of Americas Works application preferred.
Considerable knowledge of electronic commerce practices; and state purchasing and travel policies and procedures preferred.
Ability to write system documentation and guidance documents; and perform audits and identify potential fraud preferred.
Special Instructions
This position has a hybrid work schedule with three days/week working in the office in downtown Richmond VA.
Applications are only accepted through the state jobs website and must be submitted by 11:55pmEST on the closing date for consideration. You will receive confirmation of receipt when your application is submitted successfully. Please refer to Your Application in your account to check the status for this position. Applicants requiring sponsorship for a work visa or a certifying employer for a STEM OPT extension need not apply. No faxed mailed or emailed applications will be accepted.
The Department of Accounts is an Equal Opportunity Employer supports workplace diversity and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.
All job offers will be contingent upon successful completion of reference checks and a criminal background check.
Contact Information
Name: Human Resources
Phone:
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Required Experience:
IC
Employment Type
Full-Time
