Assistant Registrar
Assistant Registrar
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
USD 21 - 24
1 Vacancy
Job Description
The Assistant Registrar plays a key role in the day-to-day functioning of academic operations at The Stony Brook School while serving as the Primary Registrar for Gravitas the Schools online academic extension. This is a 12 month full-time in-person position based on campus and involves regular handling of confidential academic information. The position requires a high degree of professional integrity attention to detail initiative and excellent communication skills.
Key Responsibilities
Gravitas - Primary Registrar
- Schedule all Gravitas students in courses each term
- Manage grading systems and maintain academic records
- Process transcripts enrollment verifications and other academic documents
- Oversee grade calculations honor roll publishing and academic achievement tracking
- Maintain record retention and handle student withdrawals
Campus Registrar Support
- Assist with student course scheduling and changes in Blackbaud or SIS
- Oversee mini-course class requests and registration process
- Prepare and send transcripts; maintain transcript and enrollment logs
- Process academic verifications and documentation requests
- Ensure academic files are organized per FERPA compliance
- Support campus registration and orientation events
- Assist with diploma preparation and year-end academic ceremonies
Required Skills & Qualifications
- Strong organizational and time-management skills
- Exceptional verbal and written communication abilities
- Discretion and professionalism in handling sensitive information
- Ability to manage multiple priorities efficiently
- Proficiency with technology especially Google Workspace Blackbaud SCOIR Avid and related academic systems with a willingness to learn and effectively use AI systems such as ChatGPT and Claude
- Provide administrative support to the Academic Dean with Academic Office operations.
- Exhibit initiative and anticipate challenges and news proactively.
- Work collaboratively and supportively as a member of the Academic Office team
Salary and Benefits
- Comprehensive benefits package includes free premiums for high-quality medical and dental coverage a Defined Contribution 403(b) plan with immediate vesting and a 7.5% matching contribution school-paid life insurance long-term disability and accidental death & dismemberment policies.
- Additional benefits include professional development opportunities free meals during the school year generous paid leave access to athletic facilities
Salary Range: $21.50 to $24 per hour; commensurate to experience
About The Stony Brook School
Founded in 1922 The Stony Brook School exists to challenge young men and women to know Jesus Christ as Lord to love others as themselves and to grow in knowledge and skill. As an independent college preparatory school for grades 7-12 we inspire students to lead lives of significance and service through their character leadership and faith. Nestled on the scenic North Shore of Long Island our campus is a haven for academic excellence spiritual growth and lifelong friendship
Equal Employment Opportunity:In order to provide equal employment and advancement opportunities to all individuals employment decisions at The Stony Brook School will be based on merit qualifications experience and abilities. We do not discriminate based on race color sex national origin age citizenship genetic predisposition or any characteristic protected by law.
Employment Type
Full-Time
