Human Resources Assistant

Position Title: Human Resources Assistant.
Department: Human Resources.
Classification: Non-Exempt.
FTE: 1.0.
Work Schedule: The standard 40-hour work schedule is Monday - Friday 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by HR and relevant supervisors.
Hourly Rate: $21.00 $23.00.

Essential Job Duties:

• Administrative Support.
  • Perform general office duties professionally including greeting answering phones managing calendars scheduling meetings and routing correspondence.
  • Provide administrative support to the Human Resources office.
  • Coordinate appointments meetings and events for the Human Resources team.
  • Enter and update employee information in Human Resources databases and tracking systems.
  • Assist with data entry reports for audits and internal requests.
  • Manage I-9s and ordering of background checks for staff faculty and students.
  • Oversee document retention.
  • Track the budget in consultation with applicable stakeholder(s) including paying invoices and keeping track of credit card expenses.
• Office Management.
  • Maintain the Human Resources area website.
  • Manage day to day operations of the Human Resources office including office supplies and materials or equipment as needed.
  • Manage the AskHR ticketing system and email alias.
  • Run and send new hire report.
• Supervisory Responsibilities.
  • Hire train and lead student employees working in Human Resources; approve timecards.
  • Assign and oversee administrative tasks assigned to student workers.
• Be flexible to adjust priorities and thrive in a fast-paced environment where the requirements change regularly.
• Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle
• Perform other duties as assigned.

Supervision Received and Exercised:

• Reports to the Employee Engagement Partner.
• This position supervises students.

Required Qualifications:

• Education: Associate degree or equivalent work experience.
• Experience: 1 year of experience with administrative support; strong customer service and listening skills; excellent organizational and time management skills; intermediate to advanced skill with the Google Workspace (Gmail Docs Sheets Slides) or Microsoft Office Suite (Word Excel Outlook PowerPoint).

Preferred Qualifications:

• Education: Bachelors Degree or equivalent work experience.
• Experience: 2 years of experience in administrative support human resources or higher education.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.