Administrative Assistant - The John Scott Dailey Florida Institute of Government.
Administrative Assistant - The John Scott Dailey Florida Institute of Government.
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$ 55000 - 57000
1 Vacancy
Job Description
Apply now to join FAU on its race to excellence.
For more information on everything FAU has to offer please visit
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking an Administrative Assistant for The John Scott Dailey Florida Institute of Government - Boca Raton FL.
The Institutes primary mission is to forge closer government-university ties to address the needs of state regional and local governments and non-profit agencies. The IOG meets the needs of its constituents by coordinating training workshops for all levels of local government employees technical assistance services and policy conferences seminars and training workshops focusing on issues of public sector interest or concern.
Summary of Responsibilities:
Maintain fiscal oversight of IOG operations including preparing purchase orders processing invoices credit card transactions checks deposits and reconciling revenues and expenditures.
Assist with the coordination of the four levels of Florida Association of Code Enforcement (FACE) certification programs including proctoring and managing exam results.
Support the Director with clerical tasks and occasional travel to training sites in their absence.
Coordinate logistics for on-site trainings and technical assistance requests including records management ordering supplies and providing on-site support when needed.
Build and maintain strong relationships with community partners to expand training opportunities and promote IOG services.
Deliver excellent customer service by interacting daily with state and local government clients using independent judgment to resolve issues.
Provide administrative support for IOG programs including managing registrations preparing attendance rosters certificates of completion evaluations and collating course materials.
Maintain and update the IOG Access database.
Use QuickBooks for invoice management and general accounting functions.
Performs essential duties which will require occasional local travel.
Perform other job-related duties as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County:
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Qualifications:
High school diploma with 5 years of appropriate administrative experience required.Preferred Qualifications and Skills:
Bachelors degree with at least 4 years of relevant experience.
Proficiency in Microsoft Office Suite (Word Excel Outlook) Workday Canva and QuickBooks.
Exceptional organizational skills and ability to manage multiple projects independently.
Excellent communication and customer service skills essential to representing FAU and advancing the mission of the Institute of Government.
Salary:
$55000 - $57000 Annual salary.College or Department:
A&L: Institute of GovernmentLocation:
Boca RatonWork Days and Hours:
Monday Friday 8 a.m. - 5 p.m. Occasional weekends as needed.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.
Employment Type
Full-Time
Key Skills
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